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Legal Secretary

2 months ago

Walsall West Midlands, United Kingdom GTC Recruitment Full time

Job Title: Legal Secretary (Conveyancing)

Location: Walsall

Employment Type: Full-Time

Hours: 9am - 5pm

Salary: 25k - 30k (depending on experience)

My client is a well-established and respected law firm specialising in property law and conveyancing services. They deliver exceptional legal support to clients, guiding them smoothly through the property transaction process. I am currently seeking a highly organised and experienced Legal Secretary with a strong background in conveyancing to join their dynamic team.

Role Overview

As a Legal Secretary with a focus on conveyancing, you will play a crucial role in supporting our conveyancing department. You will be responsible for managing a variety of administrative tasks, ensuring the seamless progression of property transactions from start to finish. Your expertise will contribute to maintaining our high standards of client service and operational efficiency.

Key Responsibilities

- Provide comprehensive secretarial support to the conveyancing team, including managing correspondence, preparing legal documents, and scheduling appointments.

- Draft, format, and proofread legal documents related to property transactions, such as contracts, transfer deeds, and mortgage documents.

- Liaise with clients, solicitors, estate agents, and other third parties to ensure smooth communication and timely completion of transactions.

- Assist with the preparation and submission of forms and applications to the Land Registry and other relevant bodies.

- Maintain and update client files, both electronically and physically, ensuring accuracy and confidentiality.

- Monitor and manage deadlines, ensuring all tasks are completed within required timeframes.

- Handle telephone inquiries and provide clients with updates on the progress of their cases.

- Support fee earners with billing and invoicing processes, ensuring accurate records of disbursements and time entries.

Qualifications and Experience

- Minimum of 4 years of experience as a Legal Secretary, with specific expertise in conveyancing.

- Proficient in using legal case management software and Microsoft Office Suite.

- Excellent knowledge of conveyancing procedures and relevant legal documentation.

- Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.

- Exceptional attention to detail and accuracy in document preparation.

- Excellent written and verbal communication skills.

- Ability to work independently and as part of a team in a fast-paced environment.

- A professional and client-focused demeanour with a commitment to providing outstanding service.