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Executive Assistant

2 months ago

United Kingdom TalentYard Ltd Full time €47,000

An international charity based in Cheadle is looking for an experienced EA to support their CEO.

They are a lovely team of people (approx 100) who socialise regularly.

This is a busy role supporting a very busy executive and assisting him in all areas of the charity.

Responsibilities will include:

  • Coordinate CEO’s workload, activities, and diary, managing priorities and ensuring there are no clashes
  • Organise all travel, including accomodation and logistical arrangements for CEO, Deputy CEO and Trustees in a timely manner and within a pre-defined budget
  • Provide an effective administerial service to the CEO, Deputy CEO and Trustees
  • Make self available to provide wider administrative and diary management support to Department Director, but always on the understanding that the CEO must take priority
  • Diary management support for Department Directors, on the understanding that the CEO will always take priority
  • Prepare all relevant materials in advance of CEO’s and Trustees meetings to ensure that they have the relevant information in a timely fashion and providing comprehensive follow-up to all
  • Effectively manage all correspondence and enquiries to the CEO’s office, ensuring information is disseminated to other directors and HoD's if required, and responses are drafted/returned in a timely manner, in order to ensure communications are maintained] and all relevant information is accurately and promptly disseminated
  • Complete and submit the CEO’s, Deputy CEO’s and Trustees expenses onto AMS in a timely manner and within the agreed financial guidelines
  • Manage potential conflicts and issues with honesty and openness, ensuring reporting and resolutions in a timely manner
  • Taking minutes of all relevant meetings including Trustees and that the minutes are produced in a timely manner for approval, and ensuring robust records are kept up to date

Desirable Criteria but not essential- Arabic Speaking

Salary up to £47,000 and hours of work 9am-5pm. This will initially be a 12 month fixed term contract with the view to become permanent after probation.

Benefits:

  • 35 days Annual Leave (Birthday is a day off too)
  • Matched pension contribution
  • Employee discounts and memberships
  • Prayer facilities