Gallery Registrar

4 days ago

Westminster Greater London, United Kingdom David Aaron Full time

About the Gallery David Aaron Ltd is a renowned gallery in Mayfair, London, specialising in Classical Greek and Roman, Egyptian and Near Eastern Antiquities, as well as important items of Natural History. The gallery has facilitated the creation of celebrated private collections and collaborated with major museums worldwide We are seeking an experienced and highly organised Gallery Registrar to take ownership of all artwork logistics and compliance. About the Role This is a sole-charge registrar role responsible for artwork logistics, including transport, compliance, documentation. This position is fully on-site, Key Responsibilities Logistics & Artwork Movement - Manage all inbound and outbound artwork logistics from auction houses, clients, suppliers, and partner institutions. - Oversee packing, transport, courier coordination. Compliance, Customs & Legal Documentation - Handle all UK & international import/export documentation, including: - Cultural Export Licences - Temporary Admissions (TA) and Bond documentation - OFAC and Export/ Import related permits (where applicable)-Maintain complete compliance with regulations governing antiquities and cross-border movement. Inventory Control - Ensure meticulous recording and tracking of every artwork entering and leaving the gallery, and their TA/ Import status. Insurance & Risk Management - Manage insurance quotations, schedules, valuations, and coverage for high-value shipments and in-gallery holdings. - Liaise with insurers to obtain relevant quotes. Exhibitions, Loans & Installations - Coordinate artwork logistics for commercial domestic and international exhibitions. - Sometimes prepare and manage loan agreements. - Supervise installation and deinstallation processes with technicians. Institutional & Client Liaison - Act as the logistics point of contact for museums, cultural institutions, and collectors. - Support with documentation needed for sales, loans, and exhibition planning. - Work collaboratively across the gallery while maintaining primary ownership of all registrar duties. The Candidate should have: Required - Minimum 3 years’ experience in a registrar, logistics, or compliance role within a gallery, museum, auction house, or antiquities environment. - Strong knowledge of UK/international customs, temporary admission, export licensing. - Demonstrable experience coordinating international art shipments and high-value logistics. - Exceptional organisational skills with outstanding attention to detail. - Comfortable working independently, taking full ownership of the registrar function. - Strong communication skills and confidence liaising with collectors, institutions, and logistics partners. - Ability to supervise installations and collaborate with directors and technicians. Desirable - Experience within the antiquities or heritage sector. - Familiarity with cultural heritage law and relevant risk management. - Working knowledge of French (beneficial but not required). Job Type: Full-Time, on site Salary: Competitive, based on experience Experience Level: 3+ years in a similar registrar or logistics-heavy gallery role Start Date: As soon as possible

  • Gallery Registrar

    2 days ago

    City of Westminster, United Kingdom David Aaron Full time

    Gallery Registrar David Aaron City Of Westminster, England, United Kingdom David Aaron Ltd is a renowned gallery in Mayfair, London, specialising in Classical Greek and Roman, Egyptian and Near Eastern Antiquities, as well as important items of Natural History. The gallery has facilitated the creation of celebrated private collections and collaborated with...

  • Gallery Registrar

    4 days ago

    City Of Westminster, United Kingdom David Aaron Full time

    About the Gallery David Aaron Ltd is a renowned gallery in Mayfair, London, specialising in Classical Greek and Roman, Egyptian and Near Eastern Antiquities, as well as important items of Natural History. The gallery has facilitated the creation of celebrated private collections and collaborated with major museums worldwideWe are seeking an experienced and...

  • Gallery Registrar

    4 days ago

    London, United Kingdom David Aaron Full time

    About the Gallery David Aaron Ltd is a renowned gallery in Mayfair, London, specialising in Classical Greek and Roman, Egyptian and Near Eastern Antiquities, as well as important items of Natural History. The gallery has facilitated the creation of celebrated private collections and collaborated with major museums worldwide We are seeking an experienced and...

  • Gallery Registrar

    4 days ago

    London, United Kingdom David Aaron Full time

    About the Gallery David Aaron Ltd is a renowned gallery in Mayfair, London, specialising in Classical Greek and Roman, Egyptian and Near Eastern Antiquities, as well as important items of Natural History. The gallery has facilitated the creation of celebrated private collections and collaborated with major museums worldwideWe are seeking an experienced and...

  • Loans Registrar

    2 days ago

    London, United Kingdom National Portrait Gallery Full time

    **Details**: **Location**: London and homeworking - Category: Collections Care**Salary**: £34,500 per annum - Contract type: Contract Contract - Hours: Full time - Telephone: 02073060055 **Loans Registrar (maternity cover)**: The National Portrait Gallery houses a unique collection of all forms of portraiture of the people who have made or are currently...

  • Assistant Collections Registrar

    4 days ago

    London, United Kingdom National Portrait Gallery Full time

    Assistant Collections Registrar - Displays and Stores **Salary**: £15,974.40 **Part time**:3 days per week, Hybrid **Fixed Term Contract**:22 months **Working pattern**:Rota pattern** **Monday to Sunday - (Flexibility with working hours is essential as the potholder will be required to work_ - some weekends and evenings)._ **Role Purpose** The...

  • Assistant Collections Registrar

    2 weeks ago

    London, Greater London, United Kingdom National Portrait Gallery Full time £29,000 - £45,000 per year

    £29, full time); £17, pro rata)Full time (40 hours/5 days per week) until 31 March 2026; part time (24 hours/3 days per week) on a permanent basis from 1 April 2026 (with the possibility of the role becoming full time and permanent). Role Purpose:The Assistant Collections Registrar (Displays and Stores) will provide essential administrative and practical...

  • Assistant Collections Registrar

    10 hours ago

    London, United Kingdom National Portrait Gallery Full time

    £29,905.20 (full time); £17,946.24 (pro rata) Full time (40 hours/5 days per week) until 31 March 2026; part time (24 hours/3 days per week) on a permanent basis from 1 April 2026 (with the possibility of the role becoming full time and permanent). **Role Purpose**: The Assistant Collections Registrar (Displays and Stores) will provide essential...

  • Fine Art Registrar

    1 week ago

    London, United Kingdom Halcyon Gallery Full time

    Fine Art Registrar Halcyon Gallery Location: North-west and Central London **Salary**: Competitive Reporting to the Head of Logistics, the Registrar will liaise with multiple departments including the CEOs office to ensure the expedient, correct and safe processing of all artworks on sale at the gallery. **Responsibilities**: - Registration of new...

  • On-Site Gallery Registrar: Global Art Logistics

    2 days ago

    City of Westminster, United Kingdom David Aaron Full time

    A renowned art gallery in Westminster is seeking an experienced Gallery Registrar to manage all logistics and compliance related to artwork. You will oversee all inbound and outbound shipments, ensuring adherence to international customs laws while handling high-value logistics and documentation. The ideal candidate has at least 3 years experience in a...