Office Assistant

1 month ago

Chiswick Greater London, United Kingdom Ferrovial Construction Full time

OFFICE ASSISTANT LOCATION: London-Chiswick. Key responsibilities:

  • Liaise with external suppliers to ensure continuity of office supplies, management of the budget.
  • Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers.
  • Liaise and co-ordination with identified maintenance company(ies), reporting any faults or repairs that may be required in the office.
  • Ensuring the Office Maintenance file is up to date with identified safety checks.
  • Liaising with senior management to implement improvements to the office operations, procedures, desks, lockers, etc.
  • Acting as a fire marshal and first aider for the office (attending relevant training as required)
  • Handle office petty cash, tracking and recording expenditure.
  • Have monthly meetings with the building manager and inform your line manager of any update.
  • Support on periodic company events planning and implementation through the calendar year.
  • Ensure efficient use of the meeting spaces, allocation of desks to permanent and visiting members of staff.
  • General administrative duties - email correspondence, dealing with queries, photocopying, collating / binding documents.
  • Creating itineraries and booking travel for Directorate business trips. Obtaining competitive quotations for flights, accommodation, etc. and making travel arrangements.
  • Preparation of presentations and documents.
  • Create and circulate agendas for meetings.
  • To manage room bookings for the business and any meeting requirements including IT and catering.
  • Greet visitors – new staff, clients and partners. Provide hospitality.
  • Meeting co-ordination for Senior Leadership Team – face to face, video & audio with clients, partners and supply chain. Addressing conflicts in time pressured diaries.
  • Assist directors with filing expense claims upon request.
  • Answer the phone as required.
Skills and Competence:
  • Experience of facilities management including managing reception
  • Exceptional administrative and organisational skills
  • A proven team player who can work with others
  • Excellent written and oral communication skills
  • Strong IT skills including Microsoft office
  • Flexible approach to work
Duration: 6 Months Fixed Term Contract Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Ferrovial embraces diversity and inclusion, and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills so we encourage candidates from underrepresented groups to apply

  • Office Assistant

    5 days ago

    Chiswick, United Kingdom Ferrovial Construction Full time

    OFFICE ASSISTANT LOCATION: London-Chiswick. Key responsibilities: * Liaise with external suppliers to ensure continuity of office supplies, management of the budget. * Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers. * Liaise and co-ordination with identified...

  • Office Assistant

    3 weeks ago

    Chiswick, United Kingdom Ferrovial Construction Full time

    OFFICE ASSISTANTLOCATION: London-Chiswick.Key responsibilities: * Liaise with external suppliers to ensure continuity of office supplies, management of the budget. * Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers. * Liaise and co-ordination with identified maintenance...

  • Office Assistant

    2 weeks ago

    Chiswick, Greater London, United Kingdom Ferrovial Construction Full time

    OFFICE ASSISTANTLOCATION:London-Chiswick.Key responsibilities: Liaise with external suppliers to ensure continuity of office supplies, management of the budget. Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers. Liaise and co-ordination with identified maintenance...

  • Office Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    **Office Assistant** **London - Wapping** **£23k** **Office Based** **8:15-5:15** A busy architectural practice based near Wapping is looking to recruit an organised and personable Office Assistant to join their team! We are looking for a proactive and hands on Office Assistant to assist us with running a tidy and efficient studio. This is a busy and...

  • Office Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Our client, a chartered accounting/finance firm in North London, are seeking a highly reliable and proactive Office Assistant to join their friendly team on an ongoing temporary basis. In this role, you will support the team with day-to-day operations. This will include ad hoc administrative tasks, including sorting and re-posting mail, making tea and...

  • Office Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    **Office Assistant** **Salary**:up to £25-32k depending on experience London Bridge - Monday - Friday - full time office based 8:30am-5:30pm **Company Perks**:Group bonus, Wellbeing initiatives including in-house masseuse, in-house yoga classes and fresh fruit, Pension scheme - will match contributions up to 8%, Private Medical and dental scheme, gym...

  • Office Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Our client, a chartered accounting/finance firm in North London, are seeking a highly reliable and proactive Office Assistant to join their friendly team on an ongoing temporary basis. In this role, you will support the team with day-to-day operations. This will include ad hoc administrative tasks, including sorting and re-posting mail, making tea and...

  • EA to the CEO

    1 month ago

    Chiswick, United Kingdom Office Angels Full time

    Exciting Opportunity at a Global Leader in Gaming! Are you a highly experienced Executive Assistant looking to take your career to the next level? Our client, a renowned company in the gaming industry, is seeking a talented and proactive EA to support their CEO. This is your chance to be part of a dynamic and innovative team that is revolutionising online...

  • EA to the CEO

    4 weeks ago

    Chiswick, United Kingdom Office Angels Full time

    Exciting Opportunity at a Global Leader in Gaming! Are you a highly experienced Executive Assistant looking to take your career to the next level? Our client, a renowned company in the gaming industry, is seeking a talented and proactive EA to support their CEO. This is your chance to be part of a dynamic and innovative team that is revolutionising online...

  • EA to the CEO

    2 weeks ago

    Chiswick, United Kingdom Office Angels Full time

    Exciting Opportunity at a Global Leader in GamingAre you a highly experienced Executive Assistant looking to take your career to the next level? Our client, a renowned company in the gaming industry, is seeking a talented and proactive EA to support their CEO. This is your chance to be part of a dynamic and innovative team that is revolutionising online...

  • Office Assistant !

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Are you looking to kickstart your career within a fun office environment? We are currently working with a friendly, social and creative coworking establishment, who are looking for a dedicated Office Assistant! If you have experience within customer service and are keen learn new skills, this could be the perfect role for you. **About the job...

  • Office Assistant/Receptionist

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Office Assistant/Receptionist 🌺 Are you a skilled Office Assistant/Receptionist looking to work in a vibrant and dynamic environment? Our client, a leading flower company in Vauxhall, is seeking a talented individual to join their team. With a fantastic hourly rate of £13.15, this temporary position offers a great opportunity for growth and could lead...

  • Office Assistant/Receptionist

    2 weeks ago

    London, United Kingdom Office Angels Full time

    �? Office Assistant/Receptionist �? Are you a skilled Office Assistant/Receptionist looking to work in a vibrant and dynamic environment? Our client, a leading flower company in Vauxhall, is seeking a talented individual to join their team. With a fantastic hourly rate of £13.15, this temporary position offers a great opportunity for growth and could...

  • Office Assistant

    1 month ago

    Chiswick, Greater London, United Kingdom Ferrovial Construction Full time

    OFFICE ASSISTANT LOCATION: London-Chiswick. Key responsibilities: Liaise with external suppliers to ensure continuity of office supplies, management of the budget.Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers.Liaise and co-ordination with identified maintenance...

  • Office Assistant

    4 weeks ago

    Chiswick, Greater London, United Kingdom Ferrovial Construction Full time

    OFFICE ASSISTANT LOCATION: London-Chiswick. Key responsibilities: Liaise with external suppliers to ensure continuity of office supplies, management of the budget.Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers.Liaise and co-ordination with identified maintenance...

  • Office Assistant

    4 weeks ago

    Chiswick, Greater London, United Kingdom Ferrovial Construction Full time

    OFFICE ASSISTANT LOCATION: London-Chiswick. Key responsibilities: Liaise with external suppliers to ensure continuity of office supplies, management of the budget.Management of office IT equipment such as printers and providing support and coordination of equipment to new starters and/or leavers.Liaise and co-ordination with identified maintenance...

  • Virtual Office Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Collective Full time

    Office Administrator (Real Estate)Hours: Monday to Friday: 9:00 am to 6:00 pm (Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm) Please note that we are ideally looking for candidates who have prior property experience. Join a leading residential property company with offices across North London as we seek a vibrant and...

  • Virtual Office Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Collective Full time

    Job Description Office Administrator (Real Estate)Hours: Monday to Friday: 9:00 am to 6:00 pm (Please note there is work on one Saturday every three weeks: 11:00 am – 2:00 pm) Please note that we are ideally looking for candidates who have prior property experience. Join a leading residential property company with offices across North London as we seek a...

  • Technology Office Assistant

    7 days ago

    London, United Kingdom Post Office Full time

    Summary Salary: Starting from £24,617.82 per year plus £6,787.35 per year London weighting Grade: PO Reporting Line: Technology Enablement Director Contract Type: Permanent  Location: Wood Street, London/Hybrid (2 days per week in the office) Closing Date: 9th July 2024 What to expect Reporting to the Technology Enablement Director the...

  • Temporary Office Assistant

    2 weeks ago

    London, United Kingdom Office Angels Full time

    Our incredible luxury fashion client is excited to be recruiting for an Office Assistant at its West London offices. You will oversee all administrative activities that ensure the smooth running of the office. You will be liaising with all departments including comms, design, production, HR and central functions as well as being the first point of contact...