Executive Assistant to Chief Executive Officer

1 week ago

United Kingdom Asobbi Limited Full time

Asobbi are delighted to be working with a rapidly growing global player within the Infrastructure as a Service (IaaS) industry, specializing in providing High-Performance Computing (HPC) solutions to enable Artificial Intelligence (AI) and Machine Learning (ML) workloads.

Position Title: Executive Assistant to the CEO

Reports To: Chief Executive Officer (CEO)

Location: Remote with fortnightly travel into London

Employment Type: Full-time

Job Summary:

We are seeking a highly organized, proactive, and professional Executive Assistant to support our CEO. The ideal candidate will be a resourceful individual with excellent communication skills and a proven ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth operations and effective time management for the CEO, enabling them to focus on strategic initiatives and company growth.

Key Responsibilities:

  • Administrative Support:
  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Screen and prioritize emails, phone calls, and other forms of communication.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Maintain organized filing systems and handle confidential information with discretion.
  • Meeting Coordination:
  • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
  • Arrange logistics for internal and external meetings, including venue setup, catering, and technical requirements.
  • Assist in the preparation of materials for board meetings and executive presentations.
  • Project Management:
  • Support the CEO in managing various projects, ensuring timely and successful completion.
  • Conduct research and gather information as needed for strategic planning and decision-making.
  • Track project progress and provide regular updates to the CEO.
  • Travel and Event Planning:
  • Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
  • Plan and organize company events, retreats, and executive off-sites.
  • Stakeholder Management:
  • Act as a liaison between the CEO and internal/external stakeholders, including employees, clients, partners, and board members.
  • Facilitate communication and ensure timely responses to inquiries and requests.
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