Project Support Officer

2 weeks ago

Twyford Berkshire, United Kingdom Cyclife Aquila Nuclear Full time

Job Summary/Purpose and Role

The Project Support Officer will be responsible for the provision of multiple aspects of project administration associated with design and build phases of projects. The scope will encompass all processes within the company from the tendering stage to delivery through administration of budgets, procurement, planning, project reporting, processing of project timesheets and recording of minutes.

Key Working Relationships

  • Project Managers/Engineers
  • Head of Projects
  • Workshop technicians
  • Support functions – Finance, HR, QHSE
  • The job holder shall communicate and liaise with external clients, suppliers and other third parties as required.

Professional Development

You should pursue a programme of continuous professional development in accordance with any relevant professional registration or statutory requirements, while maintaining appropriate awareness of service provider requirements.

Values

You should adhere to CAN’s Values, “Elite” & “Ethical”, and to the Cyclife Guiding Principles, “Take Care, Feel Pride, Be Accountable, and Act Collectively”. The Company operates a strict Code of Conduct and Ethics that ensures the proper conduct of our day-to-day business.

Main Duties and Responsibilities

  • To support the Project teams to manage a portfolio of nuclear and nuclear healthcare projects.
  • To assist with preparation of accurate projects and financial records.
  • To be a team player, be proactive and help the project delivery team drive progress.
  • To update and maintain action registers and chase the team for timely close out.
  • To update and maintain project finance tracking spreadsheets.
  • To produce minutes of meetings in a clear and concise language and track any actions through the project actions log.
  • To manage document control tasks for the project. Keeping good records of documents sent and received. This will include management of the Document logs and production of transmittal.
  • To support the maintenance and upkeep of the project Risk Registers
  • To support the preparation of internal and external monthly progress and finance reports,
  • Collating equipment logbooks
  • Utilising/updating web-based report tools.
  • Project administration support for design and build projects.
  • Manage procurement of bought-out items by producing purchase orders and putting them through the process laid out in the IMS.
  • Help develop and maintain a good working relationship with customers and suppliers.
  • To manage the administration required to maintain an up-to-date project calendar, Project inbox and MS teams’ channel.
  • Assist and support Engineers and Project Managers where appropriate.
  • Be responsible for the quality assurance of projects.
  • Prepared to undertake regular travel in the UK and overseas when required.
  • Attend various business meetings as required.
  • Any other job duties commensurate with the accountabilities of the post.
  • Understanding of GDPR/data protection legislation procedures and requirements in a highly regulated environment. Comply with GDPR and with CAN data protection policy.
  • Comply with the company code of ethics and all polices (including staff handbook) related to the company corporate documents.
  • To be responsible for your own workplace safety. To demonstrate commitment to health and safety; ensure all statutory obligations are met and the safety of staff, clients and visitors are in line with the UK and European standards.
  • Demonstrating a commitment to health and safety by following the company’s written procedures and policies, ensuring you are up to date with any training and using any equipment provided to you for your safety.
  • Extending your commitment to those who may visit the organisation but not be familiar with us; clients, visitors and others ensuring they know how to stay safe on site.
  • Show commitment to diversity and inclusion.

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