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Project Administrator

2 months ago

Surbiton Greater London, United Kingdom Echo House Ltd Full time

Echo House is a market leader specialising in Creative & Technical Design, Artworking, Digital Content, Printing, Experiential Brand Activation, and Sustainable Production.
ECHO’S MISSION
Our mission is to empower our clients by delivering exceptional design and quality products through a seamless integration of innovation, technology, and meticulous attention to detail to create experiences that go beyond expectations. Project Administrators/Coordinators play a key role in the management of jobs and projects at every level at Echo House. Liaising directly with clients and interpreting briefs to a language that the studio and production teams can understand, Project Coordinators follow each and every job throughout the company ensuring our products and services are delivered on time and as required. Excellent communication and organisational skills are essential ensuring effective co-ordination of high-quality work while under the pressures of time and budgets.

In depth training is provided as a core part of all new starters’ induction. Knowledge of professional work within other creative sectors is an advantage.

Supporting the Creative Project Manager and the Creative Director with daily and ongoing tasks.
These include but are not limited to ad hoc creative tasks, sourcing, sampling, project administration, internal team liaison, external supplier liaison, project planning, storage management and general overall scheduling.

To act as the primary link between Echo and our clients, maintaining positive relationships and ensuring Echo continues to be the go-to company for high quality products and service.
JOB MANAGEMENT
Translating orders into a brief for the studio, production, packing and installations teams
Coordination of spreadsheets for roll outs, including managing data breakdowns for each team and analysing data for quoting.
Liaising with our studio, manufacturing, dispatch and installation teams to ensure jobs and projects are on track and feedback to clients on their status.
Preparing installation briefs for bespoke jobs

FINANCIAL AND COMMERCIAL MANAGEMENT
~ Ensure all accounts are kept up to date, and invoiced accurately on time.


Maintaining regular, clear and positive communication with all teams and Directors is essential to ensuring jobs and projects are completed correctly.


AD HOC
Echo is a dynamic, busy company with a close working team and as such we often require our employees to work on additional bespoke projects outside of their daily duties. Follow Echo’s sustainability policies and procedures. EQUALITY AND DIVERSITY: We promote a working environment in which diversity is recognised, valued, and encouraged. It is therefore your responsibility to make sure you always observe and adhere to this policy.