Executive Assistant and Project Officer
2 days ago
We’re Lichfield District Council. A local authority in the Heart of England that provides local services to over 100,000 residents. Our District is a beautiful place to live and work, with its historic city centre which has the impressive Lichfield Cathedral and is the birthplace of Samuel Johnson.
In return, we can build stronger foundations, provide quality services and help support our company objectives longer term.
The Executive Support and Project Officer is a hands-on, fast paced role who wears a number of ‘hats’ covering a range of responsibilities, which ensure the smooth running of a busy office, and day to day support for the Chief Executive, Leader and Leadership Team.
This is an exciting opportunity for an experienced PA/Executive who has excellent knowledge of project-based work. If you are a confident, self-starter with experience of proving confidential administrative, research and project support at a senior level, this role could be the one for you
Work closely with the Chief Executive and Leader to effectively plan best use of their time and ensure consistent, confidential administrative support.
Research, draft, prepare and edit reports, minutes, notes, presentations, letters, and emails, often to tight deadlines.
Organise and contribute effectively to meetings including agenda preparation, note taking and preparing documents and presentations.
Prioritise, reply directly, or draft responses to emails, correspondence and complaints addressed to the Chief Executive.
Preparing and checking expense claims and corporate credit card accounts, including appropriate travel and accommodation arrangements.
Event management including booking venues, arranging equipment, room set up and refreshments, preparing attendance lists etc.
Procurement services and raise orders in accordance with financial regulations, budgetary provision and contract standing orders.
Office management including organising, managing emails, diary planning, attending meetings, note taking, transcribing and distribution of final notes.
Replying directly, answering calls, or drafting responses to correspondence, managing email accounts /correspondence/ responding to emails.
Ability to provide project support to specific teams as directed including, undertaking research; organising and supporting project meetings and workshops; maintaining an effective project library.
Proven track record in the use of Microsoft systems and Teams.
Substantial and successful experience of providing support to a senior manager/management team within a fast-paced environment.
Excellent organisational and time management skills.
Flexible and adaptable working style/approach
Time management – to achieve goals/standards
and Disclosure and Barring Service (DBS) check if applicable
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