Office Secretary

Job Title  Club Secretary
Working Pattern 40hrs per week, evenings and weekends
Level of DBS  Enhanced Child Barred List
 
London City Lionesses are part of the Kynisca group, setting a vision and building an infrastructure in which all the players and staff can thrive. 
 
Become the most pre-eminent sports organisation in the world; 
Have a high-performance culture of winning on and off the pitch; 
Train women as women; Motivate and inspire the next generation of girls and women.
 
We Lead The Way | We Dream Big | We Get it Done | We Innovate | We Inspire our Community 
 
The Club Secretary serves as the principal administrative lead for all football-related activities at the club. The postholder will act as the central liaison between the Club and external stakeholders including the Women’s Super League, The FA, opposition clubs, match officials, and other key football organisations.
 
This role ensures that all football operations are delivered in full compliance with league and regulatory frameworks, supporting the smooth and professional running of all fixtures, player registrations, and competition obligations.
 
The ideal candidate will demonstrate exceptional organisational and communication skills, a detailed understanding of the football administration landscape, and the ability to perform under pressure in a fast-paced, high-performance environment.
 
This is a new position within the business, so the responsibilities are not set in stone. Manage all football administration duties in accordance with FA and Women’s Super League regulations.
~ Assist with GBE applications, UK visa and immigration matters
~ Maintain up-to-date knowledge of FA and league rules, circulars, and policy changes, disseminating information appropriately to club staff.
~ Ensure the Club is compliant with all regulatory requirements, including discipline, safeguarding, and integrity frameworks
~ Fixture and Match Administration
Manage the implementation of all relevant anti-doping procedures and regulations.
Serve as the Club’s principal contact with the FA, Women’s Super League, opposition clubs, and broadcast/media partners.
Liaise with internal departments - including performance, media, and operations -to ensure alignment and compliance across all football activities.
Administration and Communication
Manage correspondence relating to football operations, ensuring timely responses to all regulatory communications.
Maintain accurate databases for player contracts, staff accreditations, and official club documentation.
Undertake other ad-hoc duties as assigned from time to time by management. 
 
To comply with all Club policies, procedures and practices and carry out your role diligently and in the best interests of the Club
To lead with a proactive, high-performance mindset and actively contribute to a winning culture on and off the pitch
To behave in a manner consistent with Club values and policies
To ensure compliance with all relevant legal, regulatory, ethical and social requirements.
Qualifications and Training
Educated to degree level or equivalent experience in sports administration, law, business management, or a related field.
· Proven knowledge of FA and Women’s Super League rules and regulations.
· Evidence of ongoing professional development in sports governance, compliance, or administration.
 
FA Club Secretary or League Administration training courses.
· Previous experience working within a Women’s Super League or Championship environment.
 
Minimum three years’ experience in football administration or operations within a professional or elite sport environment.
~ Passionate about women’s football and broader women’s sport culture.
· is keen to continue their self-development and keep up to date with best practice and learning opportunities
· Continually seeks to improve efficiency and performance
· London City Lionesses is committed to safeguarding, health and safety, and equality, diversity, and inclusion. We prioritise the welfare of children and vulnerable adults, the well-being of all staff and visitors, and fostering an inclusive environment where everyone feels valued and supported. All staff are required to adhere to the Club’s policies, complete relevant training, and actively contribute to maintaining a safe, inclusive, and welcoming environment. For certain roles, additional checks, such as Disclosure and Barring Service (DBS) checks or health assessments, may be required.