Senior Secretary

Job Title:Senior Secretary (Office of Student Conduct) INTERNAL ONLY POSTING FOR CURRENT KSU EMPLOYEESPhysical Location:Kent Campus - Kent OHSalary:$16.12 hourlyBasic Function:Performs a variety of secretarial office coordination and routine administrative tasks in accordance with established policies and procedures. Reports to department head or other designated supervisor.Additional Basic Function if applicable:Not applicable.Examples of Duties:Duties/essential functions may include but not be limited to the following:Serves as liaison between supervisor other department staff university personnel and persons outside the university; transmits information directives and decisions on behalf of supervisor; assists in the implementation of policies and procedures as assigned by supervisor.Maintains and monitors department budget; completes and processes various financial forms; records expenditures; monitors spending; assists in identifying discrepancies and resolving problems.Develops and implements department office procedures and coordinates the daily work flow; may oversee the work of clerical/secretarial staff by training assigning duties and providing information about changes in departmental and university policies and procedures.Prepares correspondence reports tests etc. from rough draft copy; proofs and corrects material for final copy; composes routine correspondence (e.g. responses to requests for information thank you letters acknowledgement of received information etc.).Manages supervisors appointment and travel schedules; screens visitors and telephone calls for supervisor; schedules meetings; prepares agendas and coordinates arrangements for meeting times locations catering services special equipment and materials; may attend meetings and take and prepare meeting minutes; makes travel and lodging arrangements and processes reimbursement paperwork.Screens supervisors mail; opens and prioritizes mail; reroutes mail to more appropriate individuals; composes responses to routine requests for information.Creates maintains and updates department files and records (e.g. graduate applications grade rosters G.P.A.s etc.) for reports future projects and to aid in departmental decision making; compiles data and assists in the preparation of various reports.Assists supervisor with special projects/events; may include the processing of forms creation of separate databases coordination of material design of promotional materials coordination of ticket sales room reservations catering arrangements final resolution and attendance of event.May coordinate and monitor personnel actions (e.g. recruitment tenure promotion etc.); serves as liaison with individuals affected by the personnel actions and other relevant departments (e.g. human resources academic personnel payroll etc.); maintains personnel records and files; ensures personnel policies and procedures are followed.May supervise student workers.Performs related duties as assigned.Additional Examples of Duties if applicable:Not applicable.Minimum Qualifications:High school diploma or equivalent plus eighteen months training or education in office administration or related area (or equivalent training or experience which provides comparable knowledge skills and abilities). A minimum of one year experience in providing secretarial services in an office or business setting.License/Certification:NoneKnowledge Of:Specific software may be preferredOffice practices and proceduresStandard procedures for alphanumeric filingLetter formatsEnglish grammar spelling and punctuationSkill In:Keyboarding (i.e. 40 words per minute)Interpersonal communication to effectively interact with university personnel and the public in person and over the telephone (e.g. to transmit directives and decisions explain policies and procedures)Written communication (e.g. to compose routine correspondence)Ability To:Define problems collect data and draw valid conclusionsEstablish and implement office proceduresEstablish methods to gather collate and classify informationProofread written informationOperate various office equipmentPerform basic mathematics (e.g. add subtract multiply and divide whole numbers fractions and decimals and to calculate percentages)Apply policies and proceduresRead and accurately follow oral and written instructionsMaintain accurate recordsTrain and provide effective work direction to other employeesManage time effectively and set prioritiesCarry out and assist in implementing changesLearn and utilize specific software applicationsPreferred Qualifications if applicable:None.Assessments:Asterisk (*) indicates knowledge skills abilities which require assessmentsWorking Conditions / Physical Requirements:None.Working Schedule:Monday - Friday 8AM - 5 PM or otherwise discussed with your supervisor.Additional Information:Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences and are inclusive welcoming respectful and kind.Must pass a security check.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.For official job descriptions visit State University is a Smoke-Free Tobacco-Free University effective July 1 2017. Smoking and tobacco use are not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities.Required Experience:Senior IC Key Skills Office Manager Experience,Typing,Microsoft Office,Clerical Experience,Computer Skills,QuickBooks,Medical office experience,Office Experience,Filing,Administrative Experience,Phone Etiquette,Word Processing Employment Type : Full-Time Experience: years Vacancy: 1