Pursuit Coordinator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role Description We are seeking a Pursuit Co-ordinator to join our Defence sector and manage proposals with a low number of interfaces under Local Approval governance. You will manage pursuits with an indicative value of €500k and be responsible for co-ordinating and carrying out a range of administration and production activities to support the production of high-quality pursuits. Key Accountabilities Support Pursuit Leaders in developing pursuits during the Market to Opportunity (MtO) and Pursuit to Win (PtW) phases by collaborating with stakeholders and completing a range of tasks. Support APCs in carrying out their duties. Provide daily advice and guidance to bid team members, sharing best practices and ensuring the bidding process is followed. Market to Opportunity (MtO) Create/manage the bid management SharePoint Site (collaboration hub). Set up meetings (e.g., MORE sessions, storyboarding, risk reviews, pricing/commercials, contract/legal reviews). Attend MORE sessions to capture actions and intelligence. Schedule catch-ups and formal meetings. Support Pursuit Leader in completing MtO actions. Conduct research and collate material to complete MtO actions. Monitor client portals for PIN/document release. Ensure accurate entry for opportunities in OSC. Pursuit to Win (PtW) Support Pursuit Leader in setting up and maintaining the pursuit plan (programme, leave chart, compliance matrix, etc.). Share all incoming documents. Ensure pursuit team is aware of all TQs issued and replies (TQ submission and receipt managed by GSSC). Schedule bid team meetings (e.g., Pens Down, Bid Reviews). Produce documents, presentations, and materials to a clear brief using standard formats and software. Collate corporate information for PQQ submissions. Conduct formatting and consistency checks. Maintain pursuit plan (deliverable list, actions, etc.). Set up templates and response frameworks. Complete standard company information inputs. Ensure all documents are finalized and submitted correctly for submission. Check PQQ information prepared by Level 4 & 5 for accuracy. Perform compliance and completion checks for bid documents to ensure quality and timely delivery. Liaise daily with GEC GSSC team supporting the pursuit. Identify opportunities to improve the bid process. Support answer planning sessions and documentation. Review and compile team inputs for response documents. Prepare non-technical components of pursuit documents to ensure accuracy and high quality. Dimensions of the Job Produce pursuit and proposal documentation formatted, collated, and presented professionally. Demonstrate proactive, hardworking, and motivated behavior with a positive attitude towards role and development. Exhibit strong planning, organizational, time-management, and self-management skills with the ability to work to tight deadlines. Communicate with a wide range of colleagues in delivering MtO and PtW activities. Prioritize and organize own workload while coordinating delivery of the pursuit program by others. Coordinate and direct GSSC in creating and developing class-leading MS templates for the wider business. Qualifications & Experience: Previous experience in Pursuit Coordination or Project Management. Aptitude for learning InDesign. Knowledge of MtO and PtW processes and tools. 4+ years’ relevant experience. Bachelor’s degree or vocational equivalent. APMP Foundation Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.