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Bedrijfsleider / Office Manager

4 months ago

London, United Kingdom Ramboll Group AS Full time

Are you an experienced office manager looking to move into a forward thinking, sustainable company?
Join our Admins Shared Service department as our new Office Manager and work with us to close the gap to a sustainable future.
As our new Office Manager, yourrole will be providing ahighly professional,efficient, and effective service to UK head office.You will be responsible for creating an inspiring environment within the office where people can relax and deliver exceptional work and be the first port of call for our Exec team based in the London office. This role will deliver location support, facilities tasks, IT Support and HSEQ compliance to ensure the business can successfully deliver to its clients.
Focus on delivering a positive visitor experience, through welcoming clients, visitors, and contractors. Maintain correct visitor sign-in protocols and comply with health and safety and GDPR policies and procedures
Assist with the smooth running of the office, front of house, Meet & greet for visiting staff and guests, delivery excellent customer service / Interpersonal skills
Assist with the coordination of any onsite events/meetings – ensuring the setup of AV, Tele/Video conferencing facilities, catering & refreshments, IT assistance and other general requests
Assist with reporting and logging tickets through the appropriate Support Helpdesk on behalf of clients and visitors. Be the onsite liaison for new starter equipment set up, assist in the new starter induction process by conducting weekly new starter office tours (emergency exits etc)
Manage stationery and consumable requirements for the office ensuring that cost savings are identified where possible. Kitchen duties / daily coffee machine maintenance
Using our cloud-based accounting software (Maconomy) to log all purchases and input invoices
Maintain our auditable records and procedures on the company's systems, databases. Take responsibility for the visual standards of the site and ensure that correct/accurate information is displayed in all areas around the office
Ensure the office is a safe environment, coordinate monthly fire inspections, annual H & S Audits, CO2 readings, COSHH & uploading data. Daily monitoring of Fire Warden and First Aider compliance
Complete daily, weekly, and monthly checks of the office environment to identify hazards, maintenance requirements, ensure IT equipment on desks is in good working order and encourage ALL employees to uphold the general tidiness of the office
Develop office policies and procedures, and ensure they are implemented appropriately. Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
Any other ad hoc duties to the business when required
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Bachelor's degree in business administration, communications, or a related field , desired
Strong experience working in an office management role
Excellent planning and organizing skills
Possesses excellent skills in MS Office (Word, Excel, Outlook, Teams) as a minimum
This role requires the individual to be confident, self-motivated & highly organised to competently manage the office and proactively lead the changes required. You will have excellent attention to detail and be able to prioritise your responsibilities which include managing the daily operations of the office, greeting visitors & providing excellent customer service, facilities management, organising events, ordering office supplies, catering, PPE, Couriers etc…invoice management and overseeing administrative staff.
Never be short of inspiration from colleagues, clients, and projects
The long-term thinking of a foundation-owned company
Ramboll is a global architecture, engineering, and consultancy company. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.
Founded in Denmark, Ramboll is a foundation-owned people company. Ramboll has a proven track record of sustainable and responsible business and is a top ten engineering and environmental and sustainability consultancy in the UK, with more than 1,500 employees across 16 offices working towards a more sustainable future. Ramboll experts deliver innovative solutions across Buildings, Transport, Environment & Health, and Energy. Strong values guide what we do and drive an inclusive, collaborative, and highly flexible culture that values people and ideas. Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities. Buildings, Transport, Energy, Environment & Health, Water and Management Consulting
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