Personal Assistant

4 weeks ago


Reading, United Kingdom Independent Project Analysis Full time

Personal Assistant


Location: Reading, UK (Office based role)

Position type: Full-Time & Fixed-Term 

Duration: Until April 2025

Hours: 08:30 to 17:30

Salary: £38-£40,000


IPA (Independent Project Analysis) have an opportunity for an experienced Personal Assistant to join the team on a contract basis until April 2025.


Supporting our Global Managing Director, you'll manage their complex schedule, anticipate needs, and ensure seamless execution of key tasks. 


This role would suit someone who is confident, level-headed, pro-active, and detail-oriented with previous experience working with C-suite in a global organisation.


Key areas of responsibility

  • Managing and coordinating the Managing Director’s schedule, diary, and emails.
  • Arranging local and international business travel, including securing relevant travel visas.
  • Liaising directly with clients to support existing client relationships on behalf of the Managing Director and taking meeting minutes where required.
  • Compilation of data for, as well as generating and editing business reports and presentations.
  • Event management - internal team seminars and events; external client conferences and seminars.
  • Support for administrative functions including: Project Scheduling, New Business Proposals, Business Invoicing, Office Facilities and Reception.
  • Expenses reconciliation.


Required Skills and Experience

  • Demonstrable experience working with senior level executives to manage diaries; co-ordinate meetings and video conferences; arrange and manage complex travel itineraries and visa applications and reconcile expenses.
  • Highly organised with strong attention to detail, excellent time management and able to effectively manage conflicting time-sensitive priorities.
  • Able to proactively look ahead and communicate potential issues or problems to relevant stakeholders.
  • Able to always maintain professionalism and discretion.
  • Well-developed interpersonal skills to liaise effectively with both internal and external stakeholders, as well as people from other cultures.
  • Ability to undertake and be comfortable in a client-facing and event management role.
  • Availability to travel internationally if required, with advance notice, including to the United States.
  • Driving Licence and own car as well as other languages would be advantageous but is not essential.


Required Education, Skills and Right to Work

  • High general standard of education is essential including English and Maths.
  • Demonstrable experience of Microsoft Office including Excel and PowerPoint.
  • Accurate and quick typing skills.
  • Excellent written and oral communication including fluency in English.
  • Eligibility to work in the United Kingdom without sponsorship requirements.


About IPA


IPA is a leading capital projects think tank with offices in the United States, the United Kingdom, Australia, Brazil and Singapore 


IPA is the preeminent global benchmarking and consultancy for capital projects. IPA guides capital-intensive organisations to establish the right combination of people, work process, and governance to maximise cost, schedule, safety, and operability performance. We have a dataset of more than 21,000 capital projects as the basis of our work. Our clients are leading companies in the process, extractive, and technology sectors who conduct capital projects in the petroleum, minerals, infrastructure, chemicals, and renewables. IPA is committed to social and ethical responsibility and all global offices initiate or participate in local charity initiatives to support those in need.


IPA is an Equal Opportunities employer.



  • Personal Assistant

    3 weeks ago


    Reading, United Kingdom Grant Thornton Full time

    Job Description : Personal Assistant to Partners/Directors (PA) - Full time permanent role Location: any location outside of London NEW GROUND WON’T BREAK ITSELF Every day our teams help people in businesses and communities to do what is right and achieve their goals. An exciting opportunity to join National Tax Support has arisen and we...

  • Personal Assistant

    2 days ago


    Reading, United Kingdom Primark Full time

    **Personal Assistant** **Reporting to Chief Operating Officer.** Are you an experienced EA/PA who enjoys working in a fast-paced environment? Do you have a genuine interest in fashion where no two days are the same? If so, then we might have the perfect opportunity for you to join our team as a Personal Assistant. There will be an opportunity to travel back...

  • Personal Assistant

    2 days ago


    Reading, United Kingdom Primark Full time

    Job Description Personal Assistant Reporting to Chief Operating Officer. Are you an experienced EA/PA who enjoys working in a fast-paced environment? Do you have a genuine interest in fashion where no two days are the same? If so, then we might have the perfect...

  • Personal Assistant

    1 week ago


    Reading, United Kingdom SSE Full time

    **About the Role**: **Base Location**:Reading **Salary**: £31,339 - £35,892 + a range of benefits to support your finances, wellbeing and family. **Working Pattern**: Permanent | Full Time | Flexible First options available - Where relevant, producing documents, briefing papers, reports and presentations. - Additional admin duties will include processing...


  • Reading, United Kingdom Otto Associates Full time

    The purpose of the role is to support and assist with implementing company procedures / projects along with day-to-day operation of the business administration. **Duties to include but not limited to**: - Support the Managing Director with diary management - Supporting the SLT team - Collate information and reports for director meetings - Organise and...

  • Personal Assistant

    1 month ago


    Reading, United Kingdom Page Personnel - UK Full time

    Immediate Start - Remote Working **About Our Client**: - SCW collaborates with customers and partners across the health and social care system to manage, analyse, and improve performance and enable our customers to achieve the best possible outcomes for their patients and populations. Key responsibilities: - To work unsupervised and accurately under...

  • Personal Assistant

    1 month ago


    Reading, United Kingdom Department for Environment, Food and Rural Affairs (Defra) Full time

    The Personal Assistant (PA) role is challenging and interesting. You will provide comprehensive support to one or more Director/Deputy Directors and their functional leadership teams within DDTS. It will give you a great chance to have a fundamental impact on how DDTS delivers its outcomes. The role also provides the opportunity to gain excellent first-hand...


  • Reading, United Kingdom Superior Healthcare Full time

    We are currently seeking a Live In Personal Assistant to work on a two week on, two week off basis, with our client living in Ascot. Our client is a gentleman living with an acquired brain injury, shoulder injury and is also deaf, therefore, someone who knows British Sign Language would be preferable. This is a live in package where staff stay for two weeks...

  • Personal Assistant

    4 weeks ago


    Reading, Berkshire, United Kingdom Independent Project Analysis Full time

    Personal Assistant Location: Reading, UK (Office based role) Position type: Full-Time & Fixed-Term  Duration: Until April 2025 Hours: 08:30 to 17:30 Salary: £38-£40,000 IPA (Independent Project Analysis) have an opportunity for an experienced Personal Assistant to join the team on a contract basis until April 2025. Supporting our Global Managing...

  • Personal Assistant

    1 month ago


    Reading, United Kingdom Amdocs Full time

    In one sentence Provide administrative and logistics to support management and employees, thereby enabling internal customers to focus on their core responsibilities! What will your job look like? Support key leaders vital to the growth and sustainability of Amdocs that includes scheduling meetings, interviews, and customer visits. Coordinate and...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 42yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for someone to work weekend mornings 8am-12pm and weekday evenings 6pm-10pm. I'm flexible on the days but it will need to include at least every other...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 43yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for a Personal Care Assistant to join my team. I am currently looking for someone to work 30-38 hours per week, mostly waking nights and you must be...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 41yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for someone to work 1,2, or 3 waking nights 10pm-9am I'm looking for someone to start as soon as possible but am happy to wait for the right person if...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 42yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for bank staff to cover sickness and holidays. I will contact you whenever I have shifts to cover, and you can choose whether you want each shift. For...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 41yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for bank staff to cover sickness and holidays. I will contact you whenever I have shifts to cover, and you can choose whether you want each shift. For...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 41yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for someone to work Saturday and/or Sunday mornings 9am-12pm and/or Tuesday, Wednesdays and Thursdays 6pm-10pm. You will be working 2-to-1 on these...


  • Reading, United Kingdom B Whitby Full time

    My name is Beth, and I am looking to put together a team of Personal Assistants (care assistants) to assist me in my everyday life. I live in Sonning Common, which is between Reading and Henley-on-Thames and I am on a bus route from Reading. I am a very independent and active lady with a passion for watching tennis and athletics, shopping (vintage mainly...

  • Personal Tax Senior

    2 months ago


    Reading, United Kingdom McGinnis Loy Associates Ltd Full time

    **Personal Tax Senior / Private Client Tax Senior - SUPERB ROLE** McGinnis Loy Associates is proud to be working with a growing independent Accountancy Practice who are looking for a Personal Tax Senior / Private Client Tax Senior to join their Tax team in Central Reading. Reporting to the Personal Tax Manager, the rolewould ideally suit an ATT or CTA...


  • Reading, United Kingdom Jon Hastie Full time

    I am a 43yo disabled man with Duchenne Muscular Dystrophy. I employ a team of PAs to support me 24/7 living independently at home, and going out and about professionally and socially. I am currently looking for bank staff to cover sickness and holidays. I will contact you whenever I have shifts to cover, and you can choose whether you want each shift. For...

  • Authorised Person

    1 day ago


    Reading, United Kingdom AWE Full time

    What if you could work with remarkable people on extraordinary things? What if the end result was something a little bit special? What if your role was mission critical? For nearly 70 years, AWE has been at the forefront of nuclear weapons research and development. We have a critical mission: to provide the warheads for the UK’s ultimate deterrent -...