Office Administrative Assistant

4 weeks ago

Reading, Reading, United Kingdom Insight Global Full time

Responsibilities:

  • Provide general administrative support mainly in the UK, reporting to the Regional Location Support Manager
  • Ensure smooth day to day operations of the office and you are a business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
  • Front office management – to meet and greet visitors in the office, acting as point of contact and handling their queries.
  • Handling emails, parcels, packages as well as handling shipments, ensuring Trade Compliance processes are adhered to of inbound and outbound shipments from various sites
  • Travel support with ground transportation for visitors in the UK.
  • Responsible for supporting our sites to maintain a healthy, safe, and hygienic office work environment
  • Procurement of office consumables and supplies, upkeep requirements and inventory. Including coordination and negotiation with all service providing vendors
  • Point of contact with building management for landlord, NI|Emerson representative at residence meetings (where required), maintenance, repairs, and services.
  • Update Policies and Guidelines that help provide clarity to services provided.
  • Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
  • Maintain physical or electronic filing systems for contracts and documentation
  • Customer and services operations including ensuring a consistent and effective response to customers' needs
  • Support for internal meetings and events and back-up for global meetings and appointments

Requirements:

  • Good business communication skills both verbal and written in English
  • Basic IT laptop and Microsoft Office knowledge such as Teams, Outlook etc
  • Prior experience working as an office administrator or similar positions and using a ticketing system such as ServiceNow
  • Comfortable managing office supplies, inbound and outbound office shipping, supporting onboarding and making POs
  • Ability to work independently, show good judgement and initiative in a fast-paced complex business environment
  • Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person
  • Resilient mindset taking on challenges and enjoy solving problems
  • Be thorough in adhering to instructions and follow correct procedures.
  • Excellent time management, ability to multi-task and prioritize your workload

Plusses:

  • Prior experience with a web-based procurement solution such as iProcurement

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