Personal Assistant

4 weeks ago


St Albans, Hertfordshire, United Kingdom Kenna Recruitment Ltd Full time

Kenna Recruitment has an excellent new opportunity for an experienced Personal Assistant / Office Manager to join a Leading Principal Contractor within the construction industry out of their Head Office around the St Albans area to support their CEO and Regional Director for the business.

Overview:

The Personal Assistant will be a vital support for our Directors, helping them concentrate on growing the business, managing their time efficiently, and ensuring the company runs smoothly. This role requires a proactive, detail focused, and highly organised professional who can handle various tasks, improve communication within the organisation, and make smart choices to enhance the Directors' effectiveness.

Responsibilities and Accountabilities:

  • Proactively and effectively manage the Directors' diaries, including booking meeting rooms and greeting internal and external clients where required ensuring they have adequate time for critical tasks.
  • Promote and help organise extra-curricular activities (e.g. Foundation, Health & Wellbeing and Social events)
  • Creating and distributing agendas and meeting minutes before and after meetings
  • Draft emails, memos and any other company forms for review and subsequent distribution
  • Where required, collate, format, and bind presentation packs and reports
  • Coordinate events/ entertainment for the Directors and in some cases the wider team
  • Maintain a well-structured filing system and assist others with implementing best practise
  • Collate and submit expense claims for the Directors as required
  • Monitor, filter, and respond to emails on behalf of Directors, ensuring timely and appropriate communication.
  • Attend and contribute to monthly Admin meetings and subsequent actioning of any items raised
  • Serve as a central point of contact between Directors and internal/external parties, maintaining professional and effective communication.

Technical Competencies:

  • Experience working in an administrative role, or able to demonstrate a desire to do so
  • Excellent organisation skills and the ability to proactively assist with others' organisation
  • Experience with diary management
  • Excellent communication skills, both verbal and written
  • Willingness to develop an understanding of how the wider business operates

What are we looking for?

  • Advanced technical skills across all Microsoft packages including Windows, Outlook, PowerPoint, and Excel.
  • Educated to minimum A Level or equivalent in a business-related discipline.
  • To thrive in our business, you should share our passion for the project at hand and enjoy working in an inclusive and hardworking team environment.
  • Office based or on-site experience within the construction industry.
  • Discretion & confidentiality are a must
  • Experience working in a fast paced environment

What can we offer you:

  • Salary up to £40,000
  • Annual bonus
  • Contributory pension scheme
  • 26 days annual leave plus bank holidays
  • Private healthcare
  • Life assurance
  • Flexible working hours
  • Employee discounts and benefits plus more…

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