Personal Assistant
4 weeks ago
Kenna Recruitment has an excellent new opportunity for an experienced Personal Assistant / Office Manager to join a Leading Principal Contractor within the construction industry out of their Head Office around the St Albans area to support their CEO and Regional Director for the business.
Overview:
The Personal Assistant will be a vital support for our Directors, helping them concentrate on growing the business, managing their time efficiently, and ensuring the company runs smoothly. This role requires a proactive, detail focused, and highly organised professional who can handle various tasks, improve communication within the organisation, and make smart choices to enhance the Directors' effectiveness.
Responsibilities and Accountabilities:
- Proactively and effectively manage the Directors' diaries, including booking meeting rooms and greeting internal and external clients where required ensuring they have adequate time for critical tasks.
- Promote and help organise extra-curricular activities (e.g. Foundation, Health & Wellbeing and Social events)
- Creating and distributing agendas and meeting minutes before and after meetings
- Draft emails, memos and any other company forms for review and subsequent distribution
- Where required, collate, format, and bind presentation packs and reports
- Coordinate events/ entertainment for the Directors and in some cases the wider team
- Maintain a well-structured filing system and assist others with implementing best practise
- Collate and submit expense claims for the Directors as required
- Monitor, filter, and respond to emails on behalf of Directors, ensuring timely and appropriate communication.
- Attend and contribute to monthly Admin meetings and subsequent actioning of any items raised
- Serve as a central point of contact between Directors and internal/external parties, maintaining professional and effective communication.
Technical Competencies:
- Experience working in an administrative role, or able to demonstrate a desire to do so
- Excellent organisation skills and the ability to proactively assist with others' organisation
- Experience with diary management
- Excellent communication skills, both verbal and written
- Willingness to develop an understanding of how the wider business operates
What are we looking for?
- Advanced technical skills across all Microsoft packages including Windows, Outlook, PowerPoint, and Excel.
- Educated to minimum A Level or equivalent in a business-related discipline.
- To thrive in our business, you should share our passion for the project at hand and enjoy working in an inclusive and hardworking team environment.
- Office based or on-site experience within the construction industry.
- Discretion & confidentiality are a must
- Experience working in a fast paced environment
What can we offer you:
- Salary up to £40,000
- Annual bonus
- Contributory pension scheme
- 26 days annual leave plus bank holidays
- Private healthcare
- Life assurance
- Flexible working hours
- Employee discounts and benefits plus more…
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