Office and Accounts Assistant

2 weeks ago

Twickenham, United Kingdom Oyster Full time

Are you looking for an exciting immediate opportunity as an accounts and office administrator?


If so this ambitious organisation with a wealth of engineering expertise in energy, water and product waste efficiency solutions could be the right role for you. There is an opportunity for you to start immediately in a temporary to permanent capacity


In this company's 13th year, the management team continues to expand the business, and requires highly professional support staff to manage the office and administrative functions.


Reporting to the Office Manager, the key purpose of this role will be to provide support for all back office functions during a busy period where new operational and finance systems are being implemented, and to assist in the smooth running of the office. You will be experienced in both accounts and general administration duties.


Key Responsibilities:


• Purchase ledger duties including checking and matching purchase orders, and invoices, obtaining bank details from suppliers, reconciling supplier statements producing payment runs for approval and dealing with any purchase ledger queries from suppliers and staff.

• Support the Office Manager with the maintenance of computerised accounting systems.

• Support Office Manager and the Finance transition team with preparation and cleansing of data for the new systems.

• Maintain administrative systems including input of finance information into the project management and accounting software.

• Undertake credit control activity, including raising and issuing invoices, processing cash receipts and issuing statements.

• Process staff expenses, ensuring compliance with relevant policies.

• Provide cover for Office Manager as required.

• General administration – photocopying, filing, scanning and other ad-hoc tasks

• Assist with organising company events

• Participate in company training opportunities and/or continued professional development.


Essential Experience:

• Good communication skills (written & verbal)

• Excellent numerical skills

• Proven administration experience

• Proficient in MS Office suite and Google Workspace

• Ability to work confidentially and to treat issues with sensitivity

• Ability to manage a number of tasks concurrently

• Knowledge and experience of Purchase & Sales Ledger


Please only apply if you are immediately available to start and have the relevant essential experience as this role is a temporary contract and will require someone to start asap.

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