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Fleet Administrator

4 weeks ago

Weybridge, Surrey, United Kingdom Herd Group Full time

Fleet Administrator – £28-£30k dependent on experience – Weybridge, Surrey

The Role

Do you have strong administration skills and an eye for detail? Are you looking for a role where you can support a busy fleet team and ensure everything runs smoothly?

We're looking for a Fleet Administrator to help manage our fleet operations efficiently. You'll be responsible for keeping records up to date, handling invoices, supporting customer queries, and ensuring compliance with regulations. If you enjoy working in a fast-paced environment and have a methodical approach to administration, this could be the perfect role for you.

If you think this role is for you, apply today and take the next step in your career

Key Responsibilities:

As a Fleet Administrator, you'll play a key role in keeping our fleet operations running efficiently. Your responsibilities will include:

Invoice and Recharge Management

  • Reviewing supplier invoices and ensuring accurate record-keeping.
  • Approving customer recharges in Key2 with supporting documentation.
  • Working closely with the purchase ledger team to maintain up-to-date supplier accounts.

Fleet Records and Compliance

  • Updating fleet maintenance records and scanning service documents.
  • Ensuring vehicle files are complete and meet warranty requirements.
  • Managing compliance records, including DVLA V5 documentation.

Customer and Supplier Support

  • Handling inbound and outbound customer and supplier calls and emails.
  • Assisting with booking service, maintenance, and warranty repairs.
  • Managing supplier reports and providing fleet activity updates.

Vehicle Downtime and Maintenance

  • Assisting with vehicle downtime control and arranging replacements.
  • Liaising with garages and manufacturers for vehicle updates.
  • Supporting loss of use claims and technical queries.

Company:

Herd Group goes above and above for the benefit of our clients and franchise partners. Three distinct philosophies have guided the way we've established our company. One is to provide the broadest selection of fleet management and commercial vehicle solutions currently accessible. Two, to maintain exemplary simplicity and clarity for all parties. The third is our unwavering dedication to offering great customer care and a can-do attitude in everything we do.

Benefits:

  • Inclusion to the Herd Employee Ownership Trust (after 12 months).
  • 23 days holiday + bank holidays.
  • Additional days holiday per service year (up to 28 days).
  • Pension scheme.
  • Free onsite gym
  • Free onsite parking
  • Exciting growth & progression opportunities.
  • Rental vehicle discounts Inc. Camper Vans

The Person

To be successful in this role, you should have:

  • Strong administrative and organisational skills.
  • Excellent attention to detail and accuracy.
  • Good communication skills, both written and verbal.
  • Experience handling invoices, records, or compliance (desirable but not essential).
  • The ability to work well under pressure and prioritise tasks.
  • A proactive and professional approach to problem-solving.

Experience in a fleet or automotive environment is helpful but not required. Full training will be provided.