Building Manager

4 weeks ago

Edinburgh, Edinburgh, United Kingdom 8 Million Stories Ltd Full time

Full time permanent role (37.5 hours per week) plus occasional out of hours required

Office based (due to the nature of this role there isn't an option for hybrid/home working)

We are relocating to a beautiful, newly refurbished townhouse, located in Edinburgh's West End and are looking to recruit a Building Manager to help look after our new office. Whilst this role is predominantly based around the smooth running of the building and looking after the tenants and visitors, as we are a small team, there will be opportunity to assist with other areas of the business and get involved in a variety of tasks. We would love to hear from you if you have experience of office management alongside an interest in marketing.

Key Responsibilities

  • Be front of house, based at reception – greeting clients and ensuring a welcoming experience and excellent first impression for visitors arriving at the building.
  • Providing refreshments and organising catering for guests as required.
  • Oversee the day-to-day operations of the building, including being present at reception, catering, facilities management, supplies procurement, and vendor management.
  • Manage all aspects of the building, including acting as key holder for any emergencies relating to the building e.g. alarm call outs.
  • Manage budgets and expenses, ensuring cost-effectiveness and adherence to any financial guidelines.
  • Designing, implementing and updating building policies relating to health and safety and building security.
  • Organise and coordinate meeting rooms, appointments, and events as required.
  • Maintain efficiency in the building by implementing and improving administrative systems and processes.
  • Act as the primary point of contact for all building-related enquiries and requests.
  • Providing general administrative support as required to the wider team.
  • Co-ordinate building risk assessments according to safety policies, procedures and guidelines.
  • Ensure the building is maintained to a very high standard, monitoring conditions and arranging repairs as necessary in line with health and safety requirements.
  • Ensure all contract activities comply with all company, legal and client requirements for Health and Safety, environmental policies and general duty of care.
  • Assist in arranging corporate lets, contracting, billing, itinerary checks.
  • An interest in social media/marketing to assist wider team as required.
  • Plan and manage travel bookings for the wider team as required.
  • Any other duties deemed necessary.

Skills

Essential -

  • Previous experience working as an office manager and being responsible for all office management systems and procedures.
  • Previous experience organising and implementing facilities management of an office building.
  • Good understanding of Health & Safety and Compliance requirements.
  • Strong organisational, administrative, problem solving and planning skills.
  • Can demonstrate excellent team working and communication skills with all levels within a business.
  • Flexibility – there may be a requirement to attend the office out of hours if the alarm goes off etc.
  • Strong communicator / personable – we will need you to welcome clients and present a good first impression.
  • Excellent attention to detail.
  • Ability to work under pressure and meet deadlines.
  • Intermediate computer skills and experience with Microsoft packages (Outlook, Word, Excel etc.)

Desirable -

  • An interest in digital marketing/social media – previous experience highly advantageous.
  • Front of house hospitality experience advantageous.

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