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Bilingual Executive Assistant

2 months ago

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Insight Global is looking for an bilingual Executive Assistant for our client, a rapidly growing software company. The ideal candidate will provide top-level assistance for high level executives. They should be well-organised and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.


This is a fulltime and fully remote 5-month contract role starting in October.


Responsibilities:

  • Admin: Provide excellent administrative support for members of the Executive Leadership team exercising high attention to detail and discretion to every matter. Plan, coordinate and execute meeting set-up and events. Including room set-ups, light catering, Audio/Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources in preparation for meetings.


  • Calendar: Proactively own and flawlessly execute on calendars, prioritizing with purpose, deflecting with tact, and understanding both the short- and long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure the leaders are equipped with all the necessary meeting information and manage inbound and outbound requests. If you enjoy “playing Tetris” with different Time Zones and schedules to help people get together, that would be a plus


  • Travel and Expenses: Plan all aspects of domestic and international travel, optimizing and balancing executives’ time with cost of travel; monitoring flights for up to the minute changes; ensuring all documents are secured and up-to-date. Ensure timely submission of expense reports through Concur.


  • EA Team: Our EA team has a high degree of camaraderie and so the ideal candidate will enjoy partnering closely with their peers and foster teamwork.


Requirements:

  • Previous experience as an Executive Assistant
  • Bilingual speaker of English and German or Dutch
  • Working knowledge of Google Suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Incredibly organised and resourceful, able to juggle and multi-task with acute attention to detail and follow through
  • Strong written and verbal communication skills