Contracting Executive
2 months ago
About us:
As Ireland and Britain’s largest tour operator, we offer fully inclusive and expertly guided vacations to Ireland, Britain, Iceland, Spain and Italy from group travel to highly curated private itineraries. We set our own high standards for delivering excellent vacations with state-of-the-art luxury coaches, prompt and pleasant customer service, the best hotels, and carefully chosen visits and entertainment. CIE Tours makes it easy for travelers to immerse themselves in a new place with exclusive access, authentic experiences, and in-depth knowledge that, in the spirit of Celtic heritage, often begins with a story.
SUMMARY:
The Contracting Executive supports the contracting team in all aspects of supplier account management in Britain, Iceland, Italy and Spain for our scheduled tour programme.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Contracting
- Supports the contracting of hotels, attractions and other service providers for all tour series business in Britain, Iceland, Italy and Spain.
- Creates supplier profiles and relevant services ready to be loaded into set itineraries.
- Checks rates and load them into the system. Complete an evaluation of rates twice a year.
- Prepares supplier contracts ensuring that all details are captured accurately and that all standards and legislation are adhered to by both CIE Tours and our suppliers.
- Ensures that credit terms are in place where necessary and that voucher payment is agreed with all suppliers.
- Works in conjunction with internal stakeholders in the US, British and Irish teams to ensure they are fully briefed on all/any contractual issues with hotels and service providers that should be brought to their attention to ensure the smooth running of the operating season.
- Ensures that all communications are saved to appropriate shared files and folders.
- Acts as a point of contact for suppliers’ questions and issues and to provide information to them as requested at all times of the year.
- Works closely with the accounts payable team to promptly address any invoice queries raised by suppliers.
System Maintenance and Operational Support
- Create and maintains supplier profiles in the system.
- Updates supplier services and rates as required and as per the contracted agreements.
- Creates, updates and maintains each year’s products as required, ensuring the correct suppliers, services and rates are loaded, the times are correct and itinerary guidelines are kept up to date.
- Ensures all suppliers have access to our online Supplier Resource Centre (SRC), their accounts are maintained and to provide training where necessary.
- Reviews system set-up, tour itineraries and contracts to ensure the scheduled tours operations team in Dublin has all information they require ahead of the operating season.
- Works closely with the operations team to find the best solutions to any unexpected situations that might arise during the season.
Travel Coordination
- In conjunction with our US office and the Contracting Manager, assists with the design and administration of travel agent and staff familiarization trips in Britain, Iceland, Italy and Spain
- Participation and travel to remote team meetings, as required.
QUALIFICATIONS AND EXPERIENCE:
- Proficiency in written and spoken English and Italian
- Fluency in Spanish an advantage
- Travel industry knowledge/experience an advantage
- Attention to detail, numeracy, administrative skills and thoroughness essential
- Experience in Microsoft 365 applications desirable
- An ability to build and maintain excellent working relationships with a wide variety of stakeholders
- Willingness to travel occasionally
COMPENSATION: £30,000 per annum
-
Commercial Director
4 weeks ago
United Kingdom Clarendon Executive Full timeJob Title: Commercial DirectorHenry Brothers, a leading award-winning business, is seeking an ambitious Commercial Director to lead its business growth activities in the Northern Ireland and Scottish regions.The successful candidate will provide leadership to the team, delivering strategic growth and promoting a culture of continuous improvement. Reporting...
-
Commercial Director
4 weeks ago
United Kingdom Clarendon Executive Full timeJob Title: Commercial DirectorHenry Brothers, a leading award-winning business, is seeking an ambitious Commercial Director to lead its business growth activities in the Northern Ireland and Scottish regions.The successful candidate will provide leadership to the team, delivering strategic growth and promoting a culture of continuous improvement. Reporting...
-
Senior Contracts Manager
3 weeks ago
United Kingdom The People Group Full time £80,000Job Title: Senior Contracts ManagerWe are seeking a highly skilled and experienced Senior Contracts Manager to join our team at The People Group. As a Senior Contracts Manager, you will be responsible for managing multiple contracts simultaneously, ensuring that projects are completed on time, within budget, and in accordance with the programme.Key...
-
Senior Contracts Manager
3 weeks ago
United Kingdom The People Group Full time £80,000Job Title: Senior Contracts ManagerWe are seeking a highly skilled and experienced Senior Contracts Manager to join our team at The People Group. As a Senior Contracts Manager, you will be responsible for managing multiple contracts simultaneously, ensuring that projects are completed on time, within budget, and in accordance with the programme.Key...
-
Project Manager
2 weeks ago
United Kingdom Shorterm Group Full timeProject Manager required with management, commercial and technical knowledge experience (gained within process piping industry) to lead our clients team to execute a process piping package for a new facility being built in Ayrshire, Scotland, which will produce a market leading veterinary product. Responsibilities: Reporting to the Managing Director,...
-
VP Sales
4 days ago
united kingdom Executive Recruit Full timeVP Sales / Sales Director Location: Remote - UK Based Package: Base Circa £95k - £140k Negotiable + Market Leading Bonus (Significant %) + Package + Share Options Our UK HQ retained client is a Global Business Process Outsourcing organisation, with a comprehensive history of providing innovative onshore, nearshore and offshore BPO/BPM solutions. With...
-
Content Developer
4 hours ago
United Kingdom La Fosse Full time €650New Contract role for an Adobe Campaign Standard (ACS) Developer Contract length: 3-month initial contract, Inside IR35 Fully Remote We are seeking an experienced Adobe Campaign Standard (ACS) Developer to join a client of ours and their team on a 3-month contract basis, with the possibility of extension. This role offers a unique opportunity to...
-
Legal Executive
3 weeks ago
United Kingdom Link Personnel Services Full time £55,000Legal Executive Role in Dublin 1Link Personnel Services is seeking a highly organized and autonomous individual to support the Solicitors in our Real Estate Department. As a Legal Executive, you will be responsible for drafting contracts, preparing documents for registration, and collaborating with clients, agents, and banks.Key Responsibilities:Drafting...
-
Legal Executive
3 weeks ago
United Kingdom Link Personnel Services Full time £55,000Legal Executive Role in Dublin 1Link Personnel Services is seeking a highly organized and autonomous individual to support the Solicitors in our Real Estate Department. As a Legal Executive, you will be responsible for drafting contracts, preparing documents for registration, and collaborating with clients, agents, and banks.Key Responsibilities:Drafting...
-
Senior Contracts Manager
7 days ago
United Kingdom AGM Construction Recruitment Full timeWe are seeking a highly experienced Senior Contracts Manager to oversee projects within the commercial refurbishment sector for AGM Construction Recruitment.Key Responsibilities:Manage all aspects of contracts on-site, ensuring adherence to safety policies, current regulations, and our safety procedures.Collaborate with the team to plan, organise,...
-
Senior Contracts Manager
3 weeks ago
United Kingdom Osborne Recruitment Full time £60,000Job Title: Senior Contracts ManagerOsborne Recruitment is seeking a highly skilled Senior Contracts Manager to join our team. As a key member of our operations team, you will be responsible for ensuring compliance and client requirements are met within our company policies.Key Responsibilities:Contract Management with negotiationCompliant to all regulatory...
-
Senior Contracts Manager
3 weeks ago
United Kingdom Osborne Recruitment Full time £60,000Job Title: Senior Contracts ManagerOsborne Recruitment is seeking a highly skilled Senior Contracts Manager to join our team. As a key member of our operations team, you will be responsible for ensuring compliance and client requirements are met within our company policies.Key Responsibilities:Contract Management with negotiationCompliant to all regulatory...
-
Procurement Manager
3 weeks ago
United Kingdom Executive Edge Full time £70,000Procurement ManagerExecutive Edge is seeking a highly skilled Procurement Manager to join our team. As a key member of our procurement team, you will be responsible for managing the procurement activities for our relevant categories and sub-categories, ensuring that we maximize our chances of securing the best possible deals with our suppliers.The RoleManage...
-
Procurement Manager
3 weeks ago
United Kingdom Executive Edge Full time £70,000Procurement ManagerExecutive Edge is seeking a highly skilled Procurement Manager to join our team. As a key member of our procurement team, you will be responsible for managing the procurement activities for our relevant categories and sub-categories, ensuring that we maximize our chances of securing the best possible deals with our suppliers.The RoleManage...
-
Asset Management Leader
6 days ago
United Kingdom Lucas Executive Search Full timeJob Title: Asset Management LeaderJob Summary:We are seeking an experienced Asset Management Leader to join our team at Lucas Executive Search. The successful candidate will be responsible for providing leadership and line management for a response maintenance team and delivering an excellent tenant-focused service.Key Responsibilities:Action and manage...
-
Asset Management Specialist
1 week ago
United Kingdom Lucas Executive Search Full timeJob Title: Asset Management SpecialistJob Summary:We are seeking an experienced Asset Management Specialist to join our team at Lucas Executive Search. The successful candidate will be responsible for providing leadership and line management for a response maintenance team and delivering an excellent tenant-focused service.Key Responsibilities:Action and...
-
Human Resources Business Partner
3 weeks ago
United Kingdom Executive Edge Full time £75,000Job Title: HR Business PartnerExecutive Edge is seeking a highly skilled HR Business Partner to join our team. As a key member of our Human Resources Operational Management team, you will play a critical role in delivering our strategy and objectives.Key Responsibilities:Provide professional HR advice to all staff groups, working closely with clinical and...
-
Human Resources Business Partner
3 weeks ago
United Kingdom Executive Edge Full time £75,000Job Title: HR Business PartnerExecutive Edge is seeking a highly skilled HR Business Partner to join our team. As a key member of our Human Resources Operational Management team, you will play a critical role in delivering our strategy and objectives.Key Responsibilities:Provide professional HR advice to all staff groups, working closely with clinical and...
-
Planner / Project Controls Engineer (Contract)
2 weeks ago
United Kingdom Shorterm Group Full timeShorterm is currently looking to recruit a Planner / Project Controls Engineer on behalf of their client who is a specialist electrical & instrumentation services contractors providing engineering, construction, commissioning and maintenance services. This role is a long term contract role which will require travel. **Key Responsibilities:** Responsible...
-
Project Manager
2 weeks ago
United Kingdom Rubicon Consulting Full timeRubicon Consulting is currently recruiting for a Project Manager on an initial 6 month Contract, located in West Midlands. Role Summary This role will be a key part of our UK EPC delivery group, bringing experience in managing the execution of projects for Transmission Network Owners. Technical Responsibilities: Lead on all aspects of safety and CDM...