Agency Support Associate

3 weeks ago

London Area, United Kingdom EightPM Full time

Application Instructions

Please submit your resume along with a cover letter as a single combined document.

Cover Letter

Describe your interest in working in marketing, particularly within the TV and film industries. What excites you about collaborating with brands and integrating them into television and film projects? Feel free to share any relevant experiences or insights on what motivates you to pursue this path.

Company Overview

EightPM is a leading advertising agency shaping pop culture by spotlighting challenger brands and keeping Fortune 500 companies relevant. We're experts in product placement for top TV and film platforms, including Netflix, Apple TV+, Disney+, and Amazon Prime Video, and we've built a network of trusted production partners. Our clients include 7-Eleven, Kirin Ichiban, Pringles, Cheez-It, Nutella, and more.

With offices in Austin, Los Angeles, London, and now Singapore, we're expanding our international reach. Join us as an Agency Support Associate in London to help strengthen our team and ensure operational excellence.

The Role

As an Agency Support Associate, you'll be an essential part of our operations, working closely with all teams to ensure smooth project coordination and data accuracy. This is a great opportunity to gain hands-on experience in the advertising and entertainment industry while laying the foundation for future growth.

Key Responsibilities

  • Media Tracking & Data Entry: Monitor client product appearances in TV shows and movies, recording essential data such as screen time and visibility. Capture screenshots and maintain accurate logs.
  • Data Management & Reporting: Regularly update and audit databases, generating reports on media placements to ensure data accuracy and completeness.
  • Inventory Management: Assist with overseeing client inventory, handling receipts, logging, shipment preparation, and returns. Conduct quality checks and track inventory status.
  • Project Support: Provide administrative support to Account Managers and Product Relationship Managers, ensuring smooth project coordination and timely data entry for ongoing campaigns.
  • Social Media Support: Assist with internal social media and marketing.
  • Lead Generation & Outreach: Support Account Executives and Production Relationship Managers with outreach efforts to build new production and brand relationships.
  • Administrative Errands: Perform general administrative errands as needed, such as coordinating deliveries, managing supplies, or handling ad hoc office tasks.
  • Handle other duties as assigned—we all wear many hats

Experience & Skills

  • Education: Bachelor's degree in Marketing, Communications, Business Administration, or a related field—or equivalent work experience
  • Attention to Detail: Highly organized, with a strong eye for detail to accurately track media appearances and manage data.
  • Social Media Savvy: Knowledge of social media platforms, trends, and strategies, along with an interest in media tracking.
  • Technical Skills: Proficiency in Microsoft Excel, Google Sheets, and basic familiarity with multimedia tools such as screen recording software, video editing, and file-sharing platforms. Experience with CRMs (e.g., HubSpot, Monday) is beneficial but not required. Must be comfortable with data management and eager to learn new software.
  • Time Management: Proven ability to manage multiple priorities, meet deadlines, and deliver high-quality work in a fast-paced environment.
  • Communication: Excellent written and verbal communication skills, with the ability to liaise effectively with internal teams and external partners.
  • Logistics Experience: Basic experience in inventory or shipment tracking is advantageous.
  • Physical Requirements: Physically capable of lifting up to 23 kilograms as needed to support production needs.
  • Location Requirement: Must be based in London with reliable transportation.

Perks & Benefits:

  • Salary: £26,000 per annum
  • Equipment: MacBook & AirPods provided
  • Work Culture: Friendly, social, and collaborative team environment
  • Pet-Friendly Office: Bring your pets to work
  • Professional Growth: Opportunities for development in a creative environment

EightPM is committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, disability, or any other protected status. We consider all qualified applicants fairly.

EightPM is dedicated to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need assistance or accommodations due to a disability, please let us know at careers@eightpm.com.

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