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Graduate Secretary and Operations Assistant

3 months ago

London Area, United Kingdom Liberty Towers Full time

Graduate Secretary and Operations Assistant


Location: Mayfair, London

Position Overview


My client, a prestigious financial services firm based in Mayfair, London, is seeking a motivated and detail-oriented Graduate Secretary and Operations Assistant. This is an excellent opportunity for a recent graduate to gain valuable experience in the financial services industry, providing crucial support to the senior management team and ensuring the smooth operation of daily activities.


Key Responsibilities:

  • Administrative Support: Provide comprehensive secretarial support to senior management, including managing calendars, scheduling meetings, and handling correspondence.
  • Document Management: Prepare, format, and edit documents, presentations, and reports to a high standard of accuracy and professionalism.
  • Communication: Act as the first point of contact for internal and external communications, handling enquiries efficiently and professionally.
  • Operations Support: Assist with the coordination of office operations, including maintaining office supplies, managing facilities, and liaising with service providers.
  • Event Coordination: Organise and manage company events, meetings, and conferences, ensuring all logistical aspects are handled smoothly.
  • Data Management: Maintain and update client databases, ensuring all information is accurate and up-to-date.
  • Financial Administration: Support the finance team with invoicing, expense management, and basic bookkeeping tasks as required.
  • Project Assistance: Provide support on various projects, ensuring timelines are met and deliverables are completed.
  • Travel Arrangements: Organise travel itineraries, including booking flights, accommodation, and ground transportation for senior staff.
  • Compliance Support: Assist with compliance-related documentation and ensure that all regulatory requirements are met.

Qualifications:

  • Education: Recent graduate with a degree in Business Administration, Finance, or a related field.
  • Skills: Excellent organisational skills, with the ability to manage multiple tasks simultaneously. Strong attention to detail and a proactive approach to problem-solving.
  • Communication: Outstanding written and verbal communication skills, with a professional and courteous demeanour.
  • Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software and systems.
  • Adaptability: Ability to work in a fast-paced environment and adapt to changing priorities.
  • Team Player: Collaborative mindset with the ability to work effectively within a team and independently.
  • Discretion: Demonstrates high levels of confidentiality and integrity when handling sensitive information.

What My Client Offers:

  • Competitive salary and benefits package.
  • A supportive and dynamic work environment in the heart of Mayfair.
  • Opportunities for professional growth and career development.
  • Exposure to the financial services industry and the chance to work alongside experienced professionals.