Technical Clerk

3 weeks ago

Tilbury, Thurrock, United Kingdom Airswift Full time

Job Title: Technical Clerk

Contract: 12-Month Fixed Term

Location: Tilbury, Essex

Industry: Engineering, Construction

About the Role:

We are seeking a Technical Clerk to support small projects within the company. This role involves a mix of office administration, document control, material management, and cost control administration, ensuring the smooth operation of projects.

Key Responsibilities:

Office Administration:

  • Manage weekly timesheets from site for payroll purposes.
  • Provide ad hoc assistance to maintain an efficient office environment.
  • Oversee stationery and office equipment procurement.
  • Coordinate with the HR department for onboarding site personnel.
  • Handle client communications, phone calls, and correspondence.

Document Control:

  • Deliver comprehensive administrative and document control services.
  • Participate in HSEQ audits for ISO compliance.
  • Compile test packs and handover documentation in collaboration with QAQC.
  • Update and maintain drawing registers.

Material Management & Purchasing:

  • Obtain supplier quotations and process material requisitions.
  • Manage delivery dockets and complete Goods Received Notes (GRNs).
  • Oversee office equipment and stationery purchases.
  • Maintain the site Plant and Tool Register (Asset Register).

Commercial & Cost Control Administration:

  • Record man-hours and compile data for the Commercial team.
  • Maintain records of labour and material costs.
  • Assist with data input for site measures and reports.
  • Accurately update and maintain records, databases, and spreadsheets.
  • File daily and weekly reports.

Key Competencies & Skills:

  • Proactive approach with a positive attitude.
  • Strong communication and interpersonal skills.
  • Excellent organisational skills, with the ability to prioritise tasks.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
  • Ability to multitask and meet deadlines.
  • High attention to detail and accuracy.
  • Familiarity with office equipment (printers, copiers, etc.).
  • Proven experience as a Technical Clerk on previous projects.