Head of Secretariat

2 weeks ago

London Area, United Kingdom Socrates Global Full time

Who Are We?

Socrates is a Web2 + Web3 social media platform. It's named "Socrates" since it promotes the critical thinking approach to all information and encourages humanity to view the world critically. Users earn rewards by participating in multi-choice questions, debates, and sharing knowledge. We combine Social-Fi and Game-Fi principles to explore how technology can reshape the world and provide new collective ways of thinking. Socrates is committed to advocating for the core values of Web3, blockchain, and cryptocurrency, using these technologies to drive the exploration of new civilisations and profound global change.


Our Team

Socrates is a decentralised, global organisation with over 200 members from 22 countries, including many senior professionals in fintech, Web3, and cryptocurrency. Through cross-cultural, cross-regional collaboration, we are dedicated to transforming human interaction and ways of thinking.


Benefits

  • Competitive salary
  • Global remote work opportunities
  • Flexible working hours
  • Regular team-building activities (online and offline)
  • Digital nomad friendly


Job Summary

The Head of Secretariat plays a pivotal role in managing and coordinating the administrative, operational, and strategic functions of the secretariat. This position ensures smooth execution of organizational policies, facilitates high-level communication, and supports decision-making processes. The Head of Secretariat will oversee day-to-day operations, manage key stakeholders, and streamline administrative efficiency to achieve organizational goals.


Key Responsibilities

  1. Strategic Leadership and Coordination

•Lead, supervise, and oversee all secretariat activities to ensure efficiency and alignment with the organization’s strategic objectives.

•Develop and implement policies, procedures, and systems to streamline workflow within the secretariat.

•Act as a key advisor to senior leadership, providing insights and reports on operations and governance matters.

2. Meeting and Event Management

•Coordinate and facilitate meetings, conferences, and events for the governing bodies, committees, and senior leadership.

•Prepare agendas, minutes, action plans, and follow up on decisions to ensure timely execution of outcomes.

•Liaise with internal and external stakeholders for seamless logistical arrangements.

3.Operational Management

•Manage day-to-day administrative tasks, including document management, communication, and stakeholder correspondence.

• Ensure records, reports, and files are maintained, accurate, and accessible as per governance standards.

• Monitor and supervise budgets, resource allocation, and procurement related to the secretariat.

4.Stakeholder Engagement and Communication

•Act as the focal point for internal and external communication, ensuring accurate, timely, and professional interactions.

•Develop relationships with key stakeholders, including board members, government officials, and partner organizations.

•Oversee drafting, editing, and distribution of official communications, reports, and documents. 5.Team Leadership

•Recruit, train, and supervise secretariat staff to enhance team performance and individual growth.

•Foster a collaborative, professional, and results-oriented working environment.

•Conduct performance reviews and develop action plans to ensure team effectiveness.


What Are We Looking For?

  • Fluency in Mandarin and English is a MUST
  • Right to work in the UK is a MUST
  • Experience: Minimum of 5 years in a senior administrative, secretariat, or governance role, with at least 3 years in a leadership capacity.
  • Excellent communication and interpersonal abilities
  • Ability to multitask and prioritize tasks effectively
  • Discretion and confidentiality in handling sensitive information


Personal Attributes

  • Proactive, detail-oriented, and able to work under pressure.
  • Strong analytical and critical-thinking skills.
  • Ability to manage competing priorities and meet deadlines.
  • Strong ethical standards and commitment to confidentiality.
  • Collaborative team player with excellent leadership acumen.Working Conditions
  • This role may require occasional travel and flexibility to work outside standard office hours based on organizational needs.


Working Conditions

This role may require occasional travel and flexibility to work outside standard office hours based on organizational needs.

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