Legal Personal Assistant

2 weeks ago

Cambridge, Cambridgeshire, United Kingdom Owen Reed Full time

Our Practice Group

Company Commercial

Our global group advises clients on a wide range of projects, from the most strategic, bet-the- company

matters, right through to day-to-day commercial agreements and regulatory change projects for corporate

and institutional clients. Our work includes:

– large and complex M&A deals

– tax structuring

– trade and EU law

– corporate finance arrangements

– intellectual property, including trademarks and

patents

– data and technology regulation

– investigations by competition authorities

– corporate restructuring and insolvency

– financial service regulation

– stock market listings

In undertaking all of this work our aim is to become the

globally trusted advisor to our clients.

What to expect

As a Legal PA within our Practice Group Support team, your role is pivotal. You'll provide confidential, professional and proactive support to a designated group of stakeholders. Confidence, effective communication and influential skills are essential. We value an assertive and forward-thinking approach. Here's what to expect:

Diverse responsibilities:

Our Legal PAs handle a wide range of tasks, supporting

various aspects of our business.

Empowerment and mentorship:

You'll lead by example, fostering ongoing personal and professional development among junior colleagues and

peers.

Continuous learning:

We invest in your professional development through our development plans. We offer personalised mentoring and

coaching, technical training and soft skills courses to boost motivation and success in your career path.

Culture of feedback:

Our culture thrives on continuous feedback that builds confidence, development and recognition of

achievements.

Pro Bono, Community and Diversity & Inclusion (D&I)

opportunities:

Beyond your daily tasks, we encourage you to contribute to Pro Bono, Community and D&I initiatives. Make a

difference by using your skills to benefit our communities.

Ambition for people, clients and communities:

Our ambition extends beyond business success. We are equally committed to the growth and well-being of our

people, clients and the broader community.

Staying ahead:

Collaborate closely with lawyers, take ownership of tasks and exceed business expectations, anticipate challenges,

adapt to changing technologies.

Skills and Experience

We are looking for:

Experience in a similar environment:

Experience working within a comparable professional setting, providing seamless adaptation to our busy

environment.

Client service excellence:

Strive to exceed client expectations by delivering outstanding service. Anticipate client needs and

proactively address any issues.

Problem-solving and initiative:

Be a proactive problem solver. Anticipate challenges, take initiative and implement solutions efficiently. Aspire

for excellence in all tasks. Show dedication and commitment to achieving strategic goals.

Effective communication:

Demonstrate excellent communication skills when liaising with stakeholders and clients. Your ability to convey

information clearly and professionally is essential.

Delegation and ownership:

Delegate tasks across dedicated support teams while maintaining overall ownership of transactional activities.

High-level support:

Provide exceptional PA support to senior stakeholders, including managing calendars, organising meetings and

handling confidential information.

Relationship building:

Cultivate strong relationships both internally and externally. Collaborate effectively with colleagues and

clients.

Task management and risk awareness:

Skillfully manage tasks with expertise, seeking ways to enhance efficiency and quality. Balance priorities and

stay alert to risks, ensuring tasks are completed on time and stakeholder expectations are met.

Flexibility:

Demonstrate flexibility and embrace change. Adapt seamlessly to evolving work environments.

Microsoft applications proficiency:

Demonstrate intermediate to advanced skills in Microsoft applications including Outlook, Teams and Copilot.

Team collaboration:

Contribute to a positive team environment. Offer support to colleagues when needed.

Role and Key Responsibilities

Stakeholder engagement:

Conduct regular one to one meetings with stakeholders to discuss actions, priorities, expectations and future

planning. Attend team meetings to stay informed and contribute effectively. Act as a liaison point for both internal and external clients, draft clear and concise replies to incoming correspondence. Assist with client

queries during stakeholder absences. Maintain a flexible approach and adopt hybrid working to accommodate

stakeholder and client needs.

Adaptability and collaboration:

Demonstrate client service excellence by being responsive to stakeholder requests. Support the wider PA

team, covering for team members during absences or when required to ensure continued resource.

Efficient mailbox, diary and travel management: Proactively manage mailboxes and diaries including travel

coordination. Anticipate future needs and take initiative to resolve conflicts.

Meeting organisation and coordination:

Draft agendas and prepare for internal and external meetings. Ensure necessary equipment and refreshments

for both physical and virtual meetings using available technology and resources.

Workflow management and delegation:

Own the end-to-end process, be accountable for successful conclusion of all stakeholder requests.

Delegate tasks effectively across dedicated support teams such as billing, finance, team assistants, document

production to meet expectations and deadlines in line with the Scope of Service.

Document management:

Undertake urgent and short document work. Collaborate with the Document Production Team for larger

documents utilising our dedicated software.

Matter management:

Manage the entire client and matter opening process including electronic filing, collaborating with stakeholders

and other business support teams.

Financial administration and compliance:

Provide financial administrative support to stakeholders, coordinating with billing and finance teams, ensuring

compliance with legal, firm-wide and practice-specific policies and procedures.

Pitch and presentation creation:

Collaborate with the document production team to create impactful pitches and PowerPoint presentations for

stakeholders.

Marketing and business development:

Coordinate and organise events, create event material, digital working lists and communicate with attendees to

ensure a seamless end to end process.

Championing process improvements:

Be an advocate for process changes within the organisation, influence decisions and be a part of the

solution.

Efficient administration:

Manage electronic filing, records maintenance and expenses effectively using the firm's designated software.

Technology utilisation:

Leverage the firm's technology as a key business tool for managing, updating, reporting and research. Create and

maintain data sites for efficient collaboration. Seek opportunities to embrace technologies that improve our

ways of working and drive productivity in day-to-day activities.

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