Operations Coordinator

3 months ago

Reading, United Kingdom Porsche Cars GB Ltd Full time
About Us

We are Porsche. We are home to what is, in the extraordinary scale of the automotive world, a small family of passionate enthusiasts - established in 1948 and run in Stuttgart to this day by the same family that bears the company name.

In the UK, we are trusted to represent and care for some of the most exciting, fastest, most advanced and beautiful cars ever created. We work with incredible and often inspiring customers who rightly expect our performance and ambition to match that of our cars.

Being relatively small means we are agile - an environment in which creativity thrives. It also means every one of us makes a difference. When it comes to creating our cars, we sweat the small stuff and we truly care about every part of our business - whether on the road, competing on the track or in styling and dynamics. We are aiming to establish the benchmark in an industry in which the bar is set very high.

Job Purpose

In this role you will provide a high level of pro-active general administration support, business data management and project coordination to the Sales Director and Department Managers and Team members within Sales Operations. A key part of this role is to ensure that all processes and procedures within the Sales Team are adhered to and regularly reviewed to ensure suitability and compatibility with Company guidelines.

Core Specific Responsibilities:

 

  • Responsible for the gathering and collating of key performance data into suitable or prescribed presentation formats.
  • Responsible for managing Sales Team projects, providing project management support and co-coordination, ensuring that agreed budgets and timescales are adhered to and that any issues are highlighted. Additionally, to take specific responsibility for the management of certain tasks within key projects as directed.
  • Responsible for the clear and timely communication of any key messages within the Department including summary presentations on topics relevant to the Sales Department, as required.
  • Create and maintain a PowerPoint “library” of all presentation materials from Sales Team Meetings that can then be utilised by all in the Sales Team. Proactively suggest ways of improving how material is presented.
  • Take responsibility for ensuring that the Sales pages of PPN (Intranet) are up to date and relevant in their content.
  • Arrange monthly/ as required Network Sales meetings, including the preparation of agendas, gathering of materials, appropriate presentation formats, the taking and distribution of minutes and subsequent completion of agreed actions.
  • Responsible for the management and control of the Sales Team Budget ensuring that any issues are highlighted to Management. Proactively suggest cost efficiency ideas where appropriate.
  • Be the key internal point of contact for the Sales team with all other operational and support functions within the Company.
  • Provide general administrative support to the Management Team as required (e.g. ad hoc typing; management of post; management of invoicing).  Within this, act as the Head Office liaison for the Regional Management Team, providing support as required.
  • Support the Director, Sales and other department managers with presentations and collateral in preparation for relevant meetings.
  • Coordination of the PAG/Sales Annual Business Plan including planning tool updates as required.
  • Manage and implement the P17 Special Vehicle Terms Directive liaising with both fleet owners and PCGB legal team to include the processing of all SVT applications, management of the SVT annual plan, SVT audits and training.
  • Support in the writing and reviewing of any Company Directives relevant to Sales in coordination with the relevant parties.

Requirements

Professional Skills and Experience Required:

  • High level of numeracy with exceptional attention to detail
  • High level of personal organisation
  • Previous project management support and co-ordination experience
  • Advanced PC skills; particularly preparing PowerPoint presentations and Excel data manipulation.
  • Proven track record of contributing to continuous improvement and innovation.

The list of Core Specific Responsibilities is not exhaustive. The job holder is expected to carry out other duties as reasonably assigned, from time to time, in line with their ability. The Company reserves the right to vary the role content, within reason, with consultation and agreement, in accordance with business requirements.

Benefits

We are looking for the very best and brightest to join our family of proud, passionate enthusiasts at Porsche Cars GB for what promises to be an incredible journey as we respect our history and embrace our future. Please note, this is a 12 month fixed term contract (Maternity Cover).

In return you will receive a highly competitive salary, annual bonus scheme, access to VW Loan Scheme, private medical insurance, 27 days holiday per years and other attractive benefits. If you can demonstrate the skills and experience, we are looking for, are looking for a challenging and rewarding career with a premium brand, and would love to join our team then please apply at the link below, attaching a copy of your CV and detailing your current remuneration package.

Due to the high volume of applications we generate for our vacancies, we are regrettably not able to send a personalised reply to every applicant.

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