Administrator (Estimating)

Administrator (Estimating)

Rail / Civil engineering

Location – Barnsley, South Yorkshire

Business Unit

A busy and fast paced region within our growing organisation, involved in a range of civil engineering works in a variety of sectors to include rail (bridges, embankments, stations, platforms, tunnels etc.), Environment Agency, Local Authority etc. The business units in the North are involved in multi-disciplinary civils projects, whether one off tendered projects or projects/remits within our long term framework / contract agreements with key clients.

Existing contracts include CP6/CP7 infrastructure projects, Network Rail reactive / planned maintenance and Infrastructure projects, Environment Agency frameworks with works typically including bridge re-construction/replacement, upgrades and refurbishments, railway station works, heavy civils, tunnels and footbridges.

The Role

As Administrator in the Estimating team, you will assist the estimating administration team as directed in an efficient and professional manner and to act as a point of contact for various operational and support function staff. Day to day duties and responsibilities will include but not be limited to:

•  Produce letters, forms and schedules, utilising a wide range of PC based software packages

•  Perform general internal administrative duties, including stationary ordering

•  Producing Organisation Charts using Visio

•  Upkeep of internal CV’s for use in tender submissions

•  Liaising with Subcontractors & Suppliers (i.e. issuing enquiries, following up enquiries and chasing quotes)

•  Take Telephone queries from clients and supply chain

•  Processing received quotations and issuing them to Estimators / Bid Managers, managing the Enquiry Update.

•  Receiving and booking in new Tenders / EOI’s

•  Use of various client Tendering Portals

•  Preparation and issue of Tender Deliverable Schedules confirming client submission requirements and those within the team responsible for completion

•  Managing client correspondence/tender amendments and necessary responses during EOI / Tender / Post Tender / Contract Award (email / portal)

•  Electronic filing of Tender information as required using Workspace

•  Receiving, booking in and managing the return of Contract Documents

•  Preparing, including formatting, and submitting tenders

•  Management, upkeep and issue of weekly programme (MS Project)

•  Production of Monthly reports (and other ad-hoc when requested)

•  Management of departmental timesheets and holiday report

Requirements

To excel in this role, you will ideally have previous Administration experience, working in a fast paced, construction environment, with the following skills:

•  Good keyboard / PC skills

•  The ability to work to tight deadlines and under pressure

•  Good attention to detail and a professional and confident telephone manner

•  Excellent communication and interpersonal skills

•  Confident decision maker and problem solver

•  Good planning and organisational skills

•  Ability to liaise with managers to resolve issues

•  Work with minimal supervision

•  Efficient analysis and resolution of administration problems

•  Demonstrate good reporting skills

•  Excellent knowledge of Microsoft Word and Excel

In return

• Competitive annual salary negotiable dependant on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory Pension scheme
• Life Insurance
• Westfield Health Cash Plan & Westfield Rewards
• Generous Employee referral scheme
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities
• A safe place to work
• Employee forum’s that provide a platform for having your voice heard