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Office Manager

4 months ago

Bromley, United Kingdom Excelcare Holdings Full time
Job description

We have a new, exciting role for an Office Manager to provide administrative support to the Director and his team based across two sites in Bromley, Kent and Catford. 

As the Office Manager, you would be working directly for one of our Directors and his PA who specialise in multi-site projects which are newly constructed or refurbished ready for rental. These properties would be described as HMO’s (Houses in Multiple Occupation) and are currently based throughout the London Borough of Lewisham.

What you can expect:

  • £30k
  • Monday - Friday – 8.00am - 5.00pm

Main Responsibilities:

We are looking for someone with fantastic planning and organisation skills. You would be the lynchpin between the Director and his team who are often busy out on site, exploring new ventures, managing the trade teams and running the day-to day operation of the business. The company forms part of a bigger group with a real ‘family’ feel and has been operating for over 30 years.

You should have a wide variety of IT skills at a proficient level, including Teams as each project is set up within this system. Experience of Asana and DPO systems advantageous. You’ll be self-motivated, driven to succeed and get things done properly and on time.

Duties include:

  • Provide full operational administrative support to the Director and team as required.
  • Full diary management and travel arrangements.
  • Dealing with Credit card statements and ensure that receipts are logged and tallies.
  • Complete petty cash returns monthly.
  • Deal with external suppliers and set up new ones so an excellent telephone manner is required.
  • Negotiate on prices where possible to represent cost saving to the business – ask for new and updated price lists to ensure we are receiving best value for money.
  • Purchase order and invoice management – cross referencing PO’s with invoices, checking amounts match and authorise for payment each month or as required.
  • Organising folders and files for each site/project – site drawings, agreements, legal documents, etc.
  • Creating policies and processes which detail steps to take when purchasing a property.
  • Chasing contractors for updates on progress as well as suppliers for materials so a persuasive and tenacious approach will be needed.
  • Insure properties on completion.
  • Set up utility accounts on completion of projects to ensure they are ready for use.
  • Schedule regular 1:1 or group meetings with Team members as required to assess progress, suitability, wellbeing.

Benefits of joining us include:

  • 28 days Annual Leave (Including bank Holidays)
  • Working with a well-established, driven and motivated company
  • Contributory Pension Scheme
  • Discretionary Company Bonus Scheme
  • Annual Salary Review