Executive Assistant

2 weeks ago


London, United Kingdom Moth Drinks Full time

Executive Assistant and Office Manager  

  • Start: February 2024 
  • Location: London  
  • Mostly office based: 4 days a week at our Paddington offices, 1 day working from home 
  • Contract type: Permanent, full time (5 days) 
  • Working hours: 40 hours a week including a paid lunch hour. Flexible start and finish times. 

Who we are 

At MOTH we’re here for cocktails, company, and conversation. That’s why we make the most delicious cocktails in a can - so that special mix can happen anywhere. Hands up - we’re obsessive. Every sip delicious and distinguished. Our cocktails are classics, and our ingredients are second to none. At the same time - we’re not snobbish. We don’t talk in master mixologist lingo. We have no fancy bar or dress-code. And we believe in fair prices for great drinks. Because when you’ve got good friends and fine blends, what more do you need? Mix of total happiness. MOTH.   

We are one of the fastest growing FMCG brands, re-writing the rules of RTD cocktails, and facing unprecedented growth. Our success is down to the work that our magic MOTHs do, we hire exceptional people to do exceptional things. Our team in the UK has grown to more than 40 people and we’re not stopping there, we’re looking for a superstar Executive Assistant for our two Co-Founders to also help look after our shiny new office, based in London.  

 

Role Overview 

Reporting into the Head of People, this is a brand-new role for a superstar Executive Assistant, primarily looking after our two Co-Founders with some light Office Manager responsibilities. This role is based in the office 4 days a week with one day working from home.  

 

Executive Assistant responsibilities 

We need an organisational whizz to support our two Co-Founders, one based in London and one will be in New York: 

  • Managing complex schedules, diaries and calendars,  
  • Communication, screening emails and prioritising/escalating when needed 
  • Making travel arrangements for the Co-Founders and the leadership team 
  • Event planning: Organising meetings, including scheduling, sending reminders, and organising refreshments when needed. Including board meetings and all company meetings 
  • Preparing documents and coordinating board packs. Taking meeting minutes at board meetings 
  • Providing additional support when needed to senior leadership team. 
  • Working on ad hoc projects 

 

Office Manager responsibilities 

We have our own office within a fantastic co-working space in Paddington so a lot of the day to day office management tasks are already taken care of. We are looking for someone who can be the guardian of our sparkly new office and keep things running like clockwork: 

  • Welcoming guests and visitors 
  • Making sure the kitchen and office is fully stocked, including equipment ordering for new starters 
  • Office inductions for new starters, including health and safety 
  • Arranging couriers, receiving deliveries and liaising with the team on this to ensure that this runs smoothly 
  • Liaising with the landlord and external third parties on any maintenance/upkeep of the office and equipment 
  • Being the point of contact for MOTHs with any office based queries 

Requirements

Who you are: 

  • An organisational whizz/professional plate spinner, things move quickly at MOTH.
  • A confident communicator with exceptional written and verbal skills  
  • Brilliant relationship builder and a true people person 
  • Exceptional attention to detail 
  • You’ll be privy to lots of confidential information so maintaining confidentiality is a must 
  • This would suit someone who has some experience of working as an EA previously but we do not require prior experience as an EA or Office Manager (but previous administrative experience would be beneficial)

Benefits

We put lots of time and care into our interview process so that new MOTHs feel fully part of the team from the minute they walk into MOTH HQ. Therefore, our benefits are available to all MOTHs from day one without any minimum service requirement:   

Flexible working hours - Core working hours are 10am-4pm so you can choose your working hours to suit you (e.g. 8am-4pm, 9am-5pm or 10am-6pm) 

Bonus - up to 20% subject to personal and Company Performance, paid annually 

Pension – 3% employer contribution 

Annual leave - 27 Days Holiday (+ your birthday off) 

Enhanced parental leave and support - 20 weeks full pay for each parent. We also offer parental transition coaching and Workplace Nursery Benefit to help out with nursery fees

Private Medical – Vitality including personal worldwide travel insurance 

Learning and development - Personal annual learning and development budget of £2,000 (alongside companywide training) 

Snacks - Free Breakfasts and more chocolate covered rice cakes than you could dream of 

Socials – weekly cocktail Thursdays, monthly Socials and summer/Christmas Parties 

Free MOTH allowance - Free monthly MOTHs allowance and discount codes for family and friends 


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