Legal PA

3 months ago

Manchester, United Kingdom Shoosmiths Full time

The firm

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

The role

Providing a full PA and secretarial service supporting the Partners and Legal Advisors in the Dispute Resolution & Litigation team. This role requires proactive thinking, exceptional organisation, and the ability to use one’s initiative to support the needs of the team.

Main responsibilities Diary management acting proactively where possible and highlighting diary clashes. Organising meetings, travel arrangements, hotels etc. Business development: working with the team to look after and develop client relationships. Preparation/drafting correspondence for approval. Completing dictations in relation to emails, document, file notes, attendance notes and reports etc. Organising meetings and events internally and externally ensuring best use of the Partners time. Completing and submitting file opening forms and liaising with Inception Team regarding conflict checks and money laundering compliance. Undertaking all client filing management and archiving tasks. Organising storage of files on and off site. Collation and managing financial reports and other finance data from the firm’s financial system. Monitoring of financial hygiene for the team. Receiving/scanning incoming post to case management system and Legal Advisers. Preparation of expense claims. Raising, sending out and then chasing payment of Litigation Team invoices Updating Interaction with client contact details. Skills and qualifications Previous Legal PA experience in a similar role looking after Partners and a broader team, Specific litigation experience desirable, but not essential Patience and good upward management skills. Self-motivated and able to work without supervision to a high standard. Excellent and accurate keyboard skills required Good working knowledge of various applications – word, outlook, digital dictation (power point and excel helpful but not a necessity). Taking care and attention to detail and quality in relation to all correspondence and documentation. Flexible with the ability to adapt to change, new practices and cope under pressure. Excellent presentation skills reflected in their work. A methodical and organised approach with keen attention paid to every detail. Good organisational skills to ensure that the tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales. Friendly and helpful approach to dealing with queries. Excellent communication skills and telephone manner. Ability to prioritise, be organised and efficient. Ability to work under pressure. Good listening skills. Able to integrate within a team. Ability to be pro-active and deliver a quality service to both internal and external clients. Willing to support across the broader Dispute Resolution and Litigation practice area as necessary.

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