Information & Records Officer (EDRMS)

2 months ago

Manchester, United Kingdom HAYS Full time
Records Management | EDRMS | Fixed Term Contract 2 years | £35k + benefits

Your new company 
My client is a public sector body that acts as an independent regulator withinHealthcare services
Your new role 
The purpose of the role is to provide information and records management support to the client during the SharePoint Electronic document and records management system (EDRMS) migration project by:⚫ Supporting the Project and Records Manager with the planning and implementation of the EDRMS project.
⚫ Implementing the programmes of work whilst taking direct responsibility for managing logistics and communication.
⚫ Analysing large amounts of migration data in order to develop a new records architecture that meets current SharePoint requirements.
⚫ Completing pre- and post-migration data analysis and data validation activities to ensure sufficient metadata capture and consistency of approach.
⚫ Offering advice and solutions on information and records management best practice, BS 10008 compliance and legislative requirements.
⚫ Support the coordination of workshops and meetings that involve the sharing of EDRMS related strategy and policy developments.
⚫ Help implement updated Records management policies and procedures to support the new EDRMS.

1. Contribute to the design and creation of the new SharePoint EDRMS.
2. Develop and maintain effective relationships with colleagues and other stakeholders from across the organisation, ensuring clear and effective channels of communication, enabling them to agree actions and decisions within the project.
3. To contribute towards our records migration plan, maintaining excellent record keeping and BS 10008 compliance.
4. Working with colleagues and key stakeholders to develop, agree and implement consistent naming conventions, retention periods and metadata capture.
5. Collecting, understanding, and transmitting the business requirements for the project, and translating these into functional specifications and developing detailed test plans.
6. To lead on performing complex pre- and post-migration data analysis and data validation activities, ensuring consistency in records keeping.
7. To support the development and delivery of staff awareness initiatives such as contributing towards eLearning content, intranet articles and face-to-face training sessions.
8. Update and maintain databases via project management software, such as Planner, Teams, SharePoint, or Project Online.
9. Performing updates to Records management policies, writing and implementing local procedures and reports, including system compliance reporting such as retention.
10. To understand and apply our safeguarding policy and processes for protecting children and adults at risk of harm (including knowing how to recognise, record and report safeguarding).
11. Any other reasonable duties as may be assigned from time to time.
What you'll need to succeed 
1. Contribute to the design and creation of the new SharePoint EDRMS.2. Develop and maintain effective relationships with colleagues and other stakeholders from across the organisation, ensuring clear and effective channels of communication, enabling them to agree actions and decisions within the project.
3. To contribute towards our records migration plan, maintaining excellent record keeping and BS 10008 compliance.
4
4. Working with colleagues and key stakeholders to develop, agree and implement consistent naming conventions, retention periods and metadata capture.
5. Collecting, understanding, and transmitting the business requirements for the project, and translating these into functional specifications and developing detailed test plans.
6. To lead on performing complex pre- and post-migration data analysis and data validation activities, ensuring consistency in records keeping.
7. To support the development and delivery of staff awareness initiatives such as contributing towards eLearning content, intranet articles and face-to-face training sessions.
8. Update and maintain databases via project management software, such as Planner, Teams, SharePoint, or Project Online.
9. Performing updates to Records management policies, writing and implementing local procedures and reports, including system compliance reporting such as retention.
10. To understand and apply our safeguarding policy and processes for protecting children and adults at risk of harm (including knowing how to recognise, record and report safeguarding).
11. Any other reasonable duties as may be assigned from time to time.
What you'll get in return 
- 2 year Fixed Term Contract
- 30 days holiday = 8 Bank holidays
- £35k salary
- 15% employer pension contribution
- Flexible working patterns

What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
# 4611604

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