Divisional Governance

Job overview

We have an exciting opportunity for an enthusiastic and highly motivated individual to join us as Administrative Officer – Strategy and Quality

You will be a key member of our small and friendly team. The role will be challenging, but enjoyable. You will be a well-organised, competent and efficient administrator with advanced IT and keyboard skills. An excellent communicator and a strong team-player, you will be a keen multi-tasker, who enjoys working across a diverse range of projects, communicating with both internal staff and external partners. You will be able to bring your strong organisational and administrative skills to a small team, helping manage day to day tasks and larger projects which focus on maintaining an efficient and effective administration service to support the ICP Secretariat Team.

You will have a very positive, ‘can do’ attitude and be able to prioritise, plan and organise your time efficiently and effectively.

No two days will be quite the same in this varied and flexible role. If you are as comfortable spending a day with the team as you are working independently and confidently with new people, this could be the job for you.

Main duties of the job

You will be responsible for a broad range of administrative functions, including diary management, administrative support to meetings and committees, finance and supplier administration, and ensuring that the team is generally supported to operate effectively through having functioning processes and equipment. You will provide a vital role for the team in ensuring complete and accurate record keeping, and in supporting system wide learning events and thinking differently events, both online and in-person.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk & north Essex. Our dedicated staff deliver care from acute hospitals in Colchester & Ipswich, community hospitals, surgeries, community clinics & in patients’ own homes. 

The Suffolk & North East Essex Integrated Care System (ICS) brings together the full spectrum of partners responsible for planning and delivering health & care across North East Essex, Ipswich, East and West Suffolk to ensure shared leadership and joint action to improve the health and wellbeing of the local community. 

The Integrated Care Partnership (ICP) is a statutory partnership set up following the Health and Care Act 2022. We work in the best interests of residents in Suffolk & North East Essex by bringing together the NHS, local authorities, social care providers, voluntary & community organisations, social enterprises, and other key stakeholders as equal partners to agree how to improve health & care outcomes & experience.

We pride ourselves on supporting our staff. We offer a wide range of training & development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals we offer a generous pension scheme, 27 days annual leave on commencement (pro rata) & access to a range of NHS discounts. Our Staff Health & Wellbeing programme offer a variety of services. 

Find out about living and working here -

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Qualifications

Essential criteria

GCSE grade 5/C or equivalent experience NVQ level 3 in administration/secretarial or equivalent experience

Experience

Essential criteria

Previous administrative role Working collaboratively as part of a team Advanced IT Systems including - Microsoft Office Experience of communicating with a range of people both within and external to the organisation

Desirable criteria

Public Sector experience Basic Project Management experience/tools

Knowledge and Skills

Essential criteria

Confidentiality and Data Protection Customer service Excellent communication skills (written and verbal) to deal with complex or sensitive information. Good attention to detail and accuracy

Desirable criteria

NHS Basic Web administration

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