Bid Writer's Assistant

2 months ago

Rochdale, United Kingdom Language Empire Full time

Language Empire is seeking a proactive and detail-oriented Bid Writer's Assistant to join our dynamic team. In this key role, you will be instrumental in supporting the bid writing team by preparing, organising, and submitting high-quality proposals for contracts. Working in fast-paced and competitive environments, including public procurement and private contracts. This is an exciting opportunity for you to join a highly successful and profitable professional business, providing nationwide services. We want talented people to join us on our journey and be a part of our success.

This role is office-based in Rochdale, OL12.

What will you be doing?

  • Organising pre-submission documents and reference materials for bids
  • Analysing client needs, cross-reference technical questions and creating templates aligning questions with the specification
  • Completing essential details in selection questionnaires for tenders, streamlining the submission process
  • Taking ownership of the PQQ process – this includes collating data of past bids and uploading them onto the knowledge base system to maintain accurate records 
  • Completing the bid/no-bid document
  • Ensuring bids are formatted according to client or company standards (fonts, layouts, tables)
  • Assisting with proofreading drafts for grammar, clarity, and consistency
  • Assisting with gathering insights on competitors, market trends, or past bid results to help craft competitive proposals
  • Ensuring the proposal complies with the client's requirements by checking regulations, specifications, and guidelines
  • Acting as a communication point between departments and stakeholders to gather required inputs for the bid
  • Coordinating with the bid team to manage workflow, prioritise tasks, and ensure smooth execution of bid-related activities
  • Writing or editing basic sections of the bid, such as company introductions, qualifications, or non-technical sections
  • Assisting in selecting or developing case studies, testimonials, and evidence of past success to include in bids
  • Creating and maintaining bid templates for future use and ensuring consistency across multiple bids

Requirements

  • A degree in fields such as, English, Communications, Marketing, or related disciplines
  • Precision and accuracy in handling complex bid documents, ensuring no errors or omissions
  • Ability to assist in drafting, editing, and proofreading high-quality written content that is clear, concise, and persuasive
  • Capability to manage multiple bids and tasks simultaneously, prioritizing workload to meet strict deadlines
  • Ability to gather, analyse, and present information
  • Comfortable working as part of a team, collaborating with various departments
  • Ability to manage time effectively, ensuring all aspects of bid preparation are completed promptly
  • Familiarity with MS Office (Word, Excel, PowerPoint) and document management systems
  • Flexible and able to adapt quickly to changing priorities, bid requirements, and deadlines
  • Analytical skills to identify gaps in proposals and suggest solutions to ensure compliance and quality
  • Ability to reliably commute to our office in Rochdale
  • Hours: 35 per week

Benefits

Become part of our team at Language Empire and you’ll find an inclusive culture which prizes mutual respect, innovation and high performance. Hard work deserves great benefits:

Health and Well-being Support:

  • Doctorline: 24/7 telephone access to a practising UK GP
  • Togetherall: A safe online space to get the support you need, in confidence
  • Structured Counselling: Professional mental health support

 Information and Assistance:

  • 24 Hour Advice Line: Confidential guidance on medical, legal or domestic issues
  • Eldercare Advice: A Telephone Care Advisory Service for support with caring responsibilities

 Discount and Savings:

  • Discounts and special offers at hundreds of retailers, restaurants and destinations
  • Savings on Gym membership, health clubs and leisure centres, as well as discounted online subscriptions

Office perks:

  • Free tea and coffee
  • Onsite parking for your convenience
  • Fresh fruit delivered weekly
  • ‘Dress Down’ Fridays
  • Quarterly team outings/activities

We are a Disability Confident and Living Wage employer.

Our Mission, Vision and Value

Our Vision: “To become the UK’s leading provider of translation, interpreting and related services for the public and private sectors.”

Our Mission: “To provide outstanding services that bridge the language barrier while respecting and celebrating cultural diversity.”

We value: PEACE – People -> Ethical Conduct -> Assured Excellence -> Clients -> Equality & Diversity

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