Project Administrator

3 weeks ago

Warrington, United Kingdom United Living Group Full time
Job Description

We are seeking a proactive administrator to join our projects team. Reporting to the Director for Major Projects, you will play a crucial role in providing administrative and project support to the team.

This diverse role offers a fantastic opportunity to work with a large team to deliver a nationally significant infrastructure project and will include opportunities to develop and enhance your personal and professional skills.

Key Responsibilities

  • Provide comprehensive project support services to the project teams to ensure efficient and effective project control and management.
  • Offer professional, confidential, and timely administrative support.
  • Assist with the project external and internal communications process and the preparation of marketing collateral.
  • Ensure routine office functions, including quality assurance, monthly management reporting, and health and safety requirements, are achieved.
  • Schedule appointments, update calendars, and assist with travel arrangements.
  • Schedule and coordinate meetings and prepare draft-meeting minutes.
  • Administer site badging and meet with or direct visitors to assist in getting them to the appropriate site location.
  • Maintain various project/vehicle logs, including vendor insurance, daily reports, rental equipment, and material purchase and utilization logs.
  • Collect weekly/monthly/quarterly data for reporting.
  • Assist with Project Document Controls as requested and needed.
  • Prepare shipments and overnight packets.
  • Maintain records, create and maintain charts, graphs, spreadsheets and databases.
  • Draft correspondence, proofread documents, and assist with preparation of presentations.
  • Interface and maintain liaison with program and project management, stakeholders, client, contractors, and other consultants on program and project administrative activities.
  • Work in a manner to ensure personal safety and that of fellow employees by following company health and safety guidelines and policies.
  • Various other administrative duties as assigned.

Qualifications

  • 1+ years’ experience in an office administration role.
  • Experience in management support.
  • Advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher).
  • Advanced diary management, planning, and coordination skills.
  • Excellent communication skills (both written and verbal).
  • Strong organisational and time management skills.


Additional Information

Additional Information:

  • Must be highly computer literate including Microsoft Office and confident in managing and working with data 
  • Must be a good time keeper. This job is a full-time role, 8am-5pm Monday to Friday
  • This is a office based role working with the management team at the head office at Lingley Mere, Warrington. 

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