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Team Administrator

2 months ago

Sheffield, United Kingdom Sheffield Health and Social Care NHS Foundation Trust Full time

Job summary

This is an exciting opportunity to join a world-class primary care service that focuses on developing a community based support service for people with severe mental illness

The role of Team Administrator/Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Primary and Community Mental Health leadership team and their functions.

A key requirement of the job is to help the Primary and Community Mental Health Leadership Team to organise workload within the Service and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

You will to work autonomously within professional/voluntary sector colleagues. You will work to the services' policies and procedures which is delivered in partnership with Primary Care Sheffield and Sheffield Mind.

Click Here for more context of the service and relationships.

Main duties of the job

You will be a positive, well organised, and motivated individual and will provide comprehensive administration and secretarial support to the Primary and Community Mental Health Team. The role of Team Administrator/Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Primary and Community Mental Health Leadership Team and their functions.

A key requirement of the job is to help the Primary and Community Mental Health leadership team to organise workload within the Service and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

You must be able to organise your own workload, prioritise your work effectively and have the ability to work on your own initiative, as well as an awareness of issues in relation to confidentiality. It is essential that you have excellent communication, organisational skills and be able to converse with a wide range of professionals at all levels. You should be flexible, adaptable and willing to work as part of a team in order to meet the changing needs of the service.

About us

We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.

What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.

It's important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of

If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.

We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.

Job description

Job responsibilities

You will be a positive, well organised, and motivated individual and will provide comprehensive administration and secretarial support to the Primary and Community Mental Health Team. The role of Team Administrator/Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Primary and Community Mental Health Leadership Team and their functions.

A key requirement of the job is to help the Primary and Community Mental Health leadership team to organise workload within the Service and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

You must be able to organise your own workload, prioritise your work effectively and have the ability to work on your own initiative, as well as an awareness of issues in relation to confidentiality. It is essential that you have excellent communication, organisational skills and be able to converse with a wide range of professionals at all levels. You should be flexible, adaptable and willing to work as part of a team in order to meet the changing needs of the service.

Person Specification

Training and Qualifications

Essential

oBTEC or NVQ Level 3 in Business Admin or equivalent level of experience. oGood standard of education at GCSE level or higher oRSA 3 Word Processing/Typewriting or equivalent.

Desirable

oKnowledge of SystmOne or other healthcare Patient Administration System (PAS). oEuropean Computer Driving Licence.

Knowledge

Essential

oWide range of admin skills, including minute taking. oAbility to prioritise and manage workload for self and a team oAbility to adapt to varying demands of the job role.

Desirable

oAbility to research/access information. oAbility to produce correspondence and reports to a consistently high and accurate standard oAbility to work flexibly with colleagues to meet all the needs of the service.

Experience

Essential

oPrevious administrative experience gained in a similar role. oExperience of managing and maintaining office systems oExperience of working with a range of software, including the standard Microsoft Office suite

Desirable

oExperience of working in an NHS/healthcare environment. oPrevious experience of working with diverse and vulnerable populations. oExperience of line managing/supervising other staff