e-Procurement Support Officer

2 weeks ago

Morpeth, United Kingdom Concept Resources Full time
Job Description
Duties and key result areas:
1. To undertake sourcing activity (processing of Purchase Orders and Requests for Quote) in accordance with agreed corporate procurement processes, the Council’s Financial
Regulations and other statutory regulations including EU Public Procurement in a timely and accurate manner.
2. To build strong working relationships with stakeholders and suppliers to ensure the Council receive quality and value for money during all procurement activites (< £50K).
3. To ensure the Council’s Corporate Contract Register and electronic procurement systems are accurately maintained and that information is accurately recorded in a timely
manner.
4. Contribute to the induction, appraisal, training and development of less experienced colleagues, acting as coach and mentor as necessary.
5. Individually and as part of the team provide general office support, handling mail, dealing with callers/visitors, filing, photocopying, collation, fax, lamination, binding,
maintaining and issuing stock in accordance with corporate and service standards.
6. Develop administrative systems in order to meet specific local requirements.
7. Maintain information systems such as filing, service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid
access and ease of use.
8. Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
9. Respond to more complex or detailed enquiries both verbally and in writing.
10. Arrange meetings, attending and taking accurate, straightforward notes as requested.
11. Arrange corporate hospitality and organise accommodation and travel for service staff as requested.
12. Process accounts for payment, reconcile errors and omissions and liaise with suppliers as necessary.
13. Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
14. Deal with external sources (clients, suppliers, public, other public bodies) resolving non-routine queries and problems.
15. Prepare material for committees, working groups, team meetings.
16. Maintain impress accounts and local accounts in accordance with Financial Regulations.
17. Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.

Requirements
administration

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