ISPS Administrator

About the role

The International Ship and Port Facility Security Code (ISPS Code) is a comprehensive set of measures to enhance the security of ships and port facilities, developed in response to the perceived threats to ships and port facilities. Reporting to the Port Facility Security Officer, and working in the Ports pass office, you will be responsible for the issuing and administration of Port passes in line with the ISPS Code.

Your responsibilities will include:

Inspect Port pass applications against specific required criteria

Produce and issue Port passes

Complete and maintain records on the Port pass database

Allocate permissions to Port passes online with specific roles and access requirements

Identify passes due for renewal, prepare and send out renewal letters

Ensure records are kept and destroyed in line with GDPR requirements

Produce reports for the PFSO and Chief of Police when required

Report to the PFSO any lost passes, fraudulent applications or unreturned passes.

Monitor stocks of passes and associated items to ensure required items do not run out

Other general administration tasks in support of the ISPS function

What are we looking for?

A good knowledge of the Port estate and general operations within each asset is desirable, but this can be facilitated by on-the-job training

Good communication and customer service skills

Ability to work alone or as part of a team

Good knowledge of Microsoft Word and Excel

Ability to prioritise and manage workload effectively

What can we offer you?

Competitive salary with regular salary reviews

Generous annual leave entitlement

Defined pension scheme and life assurance

Health promotion events and other employee wellbeing initiatives

Employee Assistance Programme (EAP) for employees and their family

Cycle to work scheme

Attractive Family Friendly Policies

On site free parking

Employee discount platform offering discounts on UK wide restaurants, car rentals and holidays

GymFlex health club memberships

We value our people and our reputation, and know that having a diverse and robust workforce enables us to look for answers. We are an equal opportunities employer, and we will consider all applications for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.