Simulation & Clinical Skills Administrator and Course Coordinator

2 weeks ago

Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

Job summary

An exciting opportunity has arisen for the appointment of an enthusiastic, methodical course organiser and administrator to join our busy Simulation and Clinical Skills departments, on the University Hospitals Coventry & Warwickshire Coventry site.

Both departments are industrious environments that continue to develop, so you will need to be flexible, with excellent organisational, time management and communication skills. IT skills and experience with Microsoft Word/Excel & PowerPoint would be an advantage, to manage the various digital systems in both areas.

You will need to work autonomously and as part of a team, managing conflicting priorities and using your own initiative to manage own workload effectively.

We are looking for someone who is at ease talking to a wide range of staff groups and have excellent interpersonal and customer service skills.

NHS experience preferred but not essential, it is more important to have a 'can do' attitude.

Main duties of the job

Working closely with our other administrator you will divide the daily standards of work between the Simulation and Clinical Skills departments. Working effectively with all members of the Simulation and Clinical skills teams to support the effective running of both areas.

A typical day will involve you responding to queries, correspondence by email and telephone, organising the administration of both departments courses/events, organising catering and inputting to the various digital systems, for example; medical school databases, course activity databases.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job description

Job responsibilities

1. Responsible for the organisation and administration of Simulation and Clinical skills courses, teaching sessions and induction programmes. Involvement in planning and development of new courses and recruitment of faculty where appropriate.

2. Once organised the post holder will be responsible for booking candidates, room bookings, booking catering, ensuring equipment and facilities are set up as required and ready for the course.

3. The post holder will oversee the smooth running of courses and will close down all the post course documentation including reconciling the finances, sending out certificates and other post course correspondence.

4. The post holder will need to act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved with a prompt time scale, ensuring all personnel are informed as necessary and an appropriate record is maintained.

5. When events require it, eg; early morning registration and post course clear down the post holder will need to work outside of normal working hours as required. Time in lieu is awarded.

For further details please see the attached job description.

Person Specification

Qualifications

Essential

See supporting documents

Experience

Essential

See supporting documents

Desirable

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Knowledge

Essential

See supporting documents

Desirable

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Skills

Essential

See supporting documents

Desirable

See supporting documents

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