Financial Management Assistant
3 weeks ago
Job summary
Financial Management Assistant- Agenda for Change Band 3 or Band 4 dependent on experience. If appointed to Band 3, it is expected thatprogression to Band 4 is attained via relevant professional development to meetrequired levels.
We are currently recruiting to avacancy in our Operational Business Support team, offering a fantasticopportunity to join a dynamic and fast paced finance function. Reporting to theDeputy Business Advisor, this post provides a responsive and pro-activemanagement accounting service to the Trust's Clinical and Corporate Divisions,and may also support cross-divisional and Trust-wide projects.
The ideal candidate should be amotivated, enthusiastic and flexible individual with an ability to learnquickly, seeking a role in which to develop their own management accountingskills whilst making a positive contribution to the department. They shouldexhibit good communication skills and be able to influence a range of audiencesfrom fellow finance managers to operational and departmental colleagues andmanagers.
You will be an advanced Exceluser able to easily compile, analyse and interpret complex data from a range ofsources and produce clear and informative reports.
Main duties of the job
The post holder will take first line responsibility for large areas of the Divisions, being responsible for making financial adjustments within the ledger, working with selected budget managers and helping to develop reporting, control and financial management processes. The post holder will be adept at building working relationships in both the finance team and the wider divisional management teams.
To support the Financial Management team by ensuring that the financial reports are accurate and timely. To ensure that all transactions and processes are in accordance with the Finance Departments internal procedures and timetable. To meet with some budget holders to review their financial reports.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
Best services for local people Best experience of care and best outcomes for our patients Best use of resources Best peopleBetter never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
Key Duties:
Completes month end procedures, withadvice available when required, by collating financial documents and inputtingdata, recharges, budget virements and journals into computerised financesystem, databases and spreadsheets with accuracy using standard keyboardskills.
Undertakes detailed investigationsof variances, ascertaining reasons for the variances and reporting accordingly,ensuring all necessary corrections are completed.
Requires in depth knowledge ofGeneral Ledger and Payroll systems Follows and understands departmentalprocedures/policies coding structures and petty cash. Will be required to recommend improvementsand changes via the Finance Process Improvement. (Streamlining Group)
Required to concentrate forprolonged periods and manage frequent interruptions to day to day tasks toanswer queries from staff and budget manager.
Checks funding for, and processApproval to Recruit (ATR) applications.Records and codes payroll forms and update Directorates establishmentrecords on a daily basis.
Files source documents in accordanceto departmental procedures.
Generates timely budget reports fromcomputerised reporting system and distributes with nominal rolls to budgetholders.
Investigates and resolves queriesreceived from budget managers/Finance Manager, with a knowledge andunderstanding of the Directorates.Communicates to Finance Manager any material issues as required.
Analyses detailed data by accessingthe information from computerised payroll and finance systems to identifyerrors/discrepancies and present options for resolving problems.
Creates complex spreadsheets usingadvanced spreadsheet skills to provide ad hoc costings/information to budgetmanager.
Meets relevant budget managers todiscuss financial issues, sometimes without supervision.
Assists in the formal Budget managerTraining Sessions and assist in training new starters in the FinancialManagement Team.
Assists in the annual budget settingprocess according to the timetable and procedures as set out in thepolicy. Reconciles recurrent andnon-recurrent Directorate baselines budgets to budget papers and the finance system.
Plans own work day, with littledirect supervision, to meet financial timetables/priorities/deadlines set byFinance Manager. Advice is available ifnecessary.
Person Specification
Qualifications
Essential
Minimum 5 O Levels/GCSEs or equivalent (including Maths and English). NVQ or Association of Accounting Technicians (AAT) Technician level or equivalent experience.
Desirable
Studying for formal professional accountancy qualification eg. CIMA, CIPFA.
Knowledge and Skills
Essential
Maintaining accuracy whilst meeting tight deadlines. IT literate including advanced spreadsheet skills. Knowledge and advanced use of General Ledger packages. Excellent numeracy skills. Excellent verbal and written communication skills. Excellent organisation skills.
Experience
Essential
Experience of working in a Finance Department. Financial Management experience (budgets, monthly reporting etc) Experience of prioritising and multi tasking to meet deadlines.
Personal Qualities and other Job Requirements
Essential
Neat personal Presentation. A team player. Flexible and positive approach to work. Reliable and able to work under pressure. Able to maintain concentration through interruption. Awareness of confidentiality.-
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