Rota Co-ordinator

Job summary

The successful candidate will work proactively in the organisation sourcing locum cover and ensuring that service managers, clinical leads and directors and other services are kept up to date of gaps. Where appropriate, the site escalation process should be followed through the management system.

They will also ensure the completion of the administration involved in the provision of locum cover. This includes booking accommodation, notifying switchboard and departments.

Main duties of the job

The successful applicant will be working closely with the Medical Workforce team to ensure that all NHS Locums have the appropriate pre-employment checks in place.

They will work with the Client Relationship Manager (Medacs) regarding agency requirements and coordinating the AG1 agency approval process for the site.

They will support the recruitment process with using the TRAC system and setting up interviews.

Use the Intrepid online system to review all leave applications and ensure that there are adequate staffing levels through assessing team strengths.

To identify any areas for potential improvement and to suggest ways in which this can be achieved.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Interviews will be held on 03/12/2024.

Person Specification

Qualifications & Knowledge

Essential

Educated to HND Level (QCF Level 4) or demonstrable equivalent experience

Experience

Essential

Previous experience of working in the NHS Previous experience of working within a high pressure environment

Desirable

Knowledge of Rotas and EWTD/ New Deal

Other

Essential

Ability to travel between sites in a timely manner Flexible approach to needs of the service

Desirable

Welsh Speaker (Level 1)

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