Payroll Administrator
4 weeks ago
Job Title: Payroll Administrator
Reports to: Payroll Manager
Department: Finance
Location: Caledonia Depot, Glasgow
Basic Purpose of Role
To process all staff data changes and payment inputs to the payroll system to ensure weekly and monthly payrolls are run accurately and on time.Main Duties
Administration of the payroll system implementing necessary changes regarding personnel contractual and legislative information including:- Processing all documentation relating to new starters and leavers including issuing of P45 certificates and other associated tax formsManaging sickness absence records and processing relevant contractual sickness payments in line with the terms and conditions relating to individual payroll. Application of SSP where applicableManaging other statutory payments according to regulations – SMP,SPP ShPP etc.Managing employee pay changes in relation to pay progression agreements and other changes as advised by HR or Operation teamsAccurate application of deductions from pay in line with Company agreements or notifications from external third parties. Management of period end processes including:- Running test payrollChecking payroll output and manging control processesDedicating payroll and processing payroll final runPrinting and sending employee payslips Accurately process documentation relating to BACS payments, sending through for payment to the Finance Team Management of all period end reporting responsibilities to internal teams and external bodies Preparation of statutory information for readiness of reporting by Payroll Supervisor or Payroll Manager Manage payroll queries relating to remuneration and other ad hoc data requests from employees Maintain local knowledge in respect of each payroll and update when necessary processing documentation Liaise with HR and Operation Teams Undertake any additional duties at the request of your line manager which are deemed to be within your competencySpecial Working Conditions
Flexible working hours will be required occasionallyCompany Responsibilities
To establish and maintain effective relationships with colleagues A commitment to the UK Bus vision and core values for the organisation. To adhere to all FirstGroup policies and procedures. To undertake any training and development activities at the request of your line manger.Health & Safety Responsibilities
To take care of your own safety and the safety of others at all times by complying with the Injury Prevention Principles and with your responsibilities for Health and Safety outlined in UK Bus Health and Safety Policy FG/000 at all times. To report to your manager or supervisor any injury, collision, dangerous occurrence or a near miss in which you were involved, or are aware of having taken place at your place of work, or any concern regarding any health or safety issue.Skills, Experience and Qualifications Required
Numerate with analytical skills Good communication skills Able to work to deadlines Good PC skills including Excel and Word Excellent oral, written and presentation skills Be committed to excellence in customer service Committed to organisational confidentiality Experience of dealing will all levels within a businessPerformance Measures
Accurate and timely completion of payrollsRewards & Benefits
Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass Cycle to work scheme 25 days' holiday + bank holidays Pension scheme and chance to buy discounted First Group shares Enhanced maternity / paternity pay Flexible workingWe put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You'll find a range of health-promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.
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