Producing & Programming Assistant

1 month ago

Northampton, United Kingdom Royal & Derngate Full time
Job Purpose
  • To support the work of the Producing and Programming teams, providing general administrative and planning support.
  • To work closely with the Artistic Director and Senior Producer in the planning and administration of the produced programme.
  • To provide administrative support to the Senior Programmer in co-ordinating the Royal & Derngate’s presented and film programme
Key Duties & Responsibilities
  • Maintain the administration of the department across Artifax and internal IT systems, supporting the preparation of contracts, schedules and other performance-related paperwork.
  • Be the first point of contact for the Artistic Director and Producing and Programming team in general.
  • Maintain the Artistic Director’s diary, arranging appointments and replying to correspondence where necessary.
  • Ensure regular, timely and comprehensive information is distributed to the appropriate teams.
  • Undertake research tasks for the teams around artists and existing and new work, as directed, to support future programming decision-making.
  • Prepare and minute internal meetings for the department where required, including Arts Team, Programming and Programming Information Group.
  • Plan and implement access and assisted live and film performances across the programme in liaison with marketing and operations.
  • Update and maintain databases and records and gather all relevant data to feed into reporting for Trustees and funders.
  • Collate management and board reports.
  • Maintain good relationships internally within the venue and externally with promoters, artists, suppliers and other partners involved in the department.
  • Support the Senior Producer in preparing press nights, including maintaining lists, distributing invites and allocating tickets.
  • Take account of any production expenses and forward to the Finance team.
  • Generate contact sheets, maintain the digs list and cultivate relationships with local hotels and accommodation for actors and creatives.
  • Liaise with Arts and Marketing regarding brochure and website copy for the produced and presented programme.
  • Work closely with the Creative Engagement Administrator around the administration of Creative Engagement productions to ensure joined-up communication across the teams.

    For the full job description, please see our website.

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