Senior Admin Assistant-AcOps x2
4 weeks ago
Purpose of Role
The role-holder will be responsible for supporting key academic operations processes, such as clerking boards of examiners and studies committees, processing marks and grades, triaging mitigating circumstances; processing the outcomes of appeals and discipline cases; or answering staff enquiries or student enquiries related to their studies including difficult enquiries. The role-holder will also support other key functions of the Academic Operations Team, such as timetabling and examinations; as well as other Divisions of the RAS, for example, answering general student enquiries, supporting graduations, or helping to gather quality-related information.Summary of Key Duties and Responsibilities:
Co-ordinate all aspects of processes related to academic boards and committees – including Boards of Examiners and School Studies Committees – from scheduling, to organising, clerking, minuting and post board/committee processing in the student administration system. Support all aspects of processes which can impact students marks, grades and awards – including mitigating circumstances, appeals and discipline cases. Monitoring the processes; ensuring applications or cases are directed to the correct people; making decisions, where required, according to pre-set criteria; and updating the student record. Support all aspect of processes related to Examinations and Timetabling. Undertake particular administrative tasks related to the other divisions of the RAS directorate as agreed with line management. Undertake particular administrative tasks related to student and academic processes according to an agreed division of labour with the School retained services. Staff academic-facing services, such as enquiry management systems, enquiry email accounts, or face-to-face support. Staff student facing services, such as student helplines, enquiry management systems, or face-to-face support. Collaborate in redesigning processes related to the work of the Academic Operations Division. Advise and support colleagues in Scotland, Dubai and Malaysia on the processes related to Academic Operations. Provide secretarial and admin support to RAS management; and to other Directorates and Schools when agreed with their line management. Undertake other tasks related to academic operations as required by their assigned Team Leader, the Academic Operations Manager, or the Head of Academic Operations.Education, Qualifications & Experience:
These are the criteria on which the short-listing and recruitment selection will be based.
Essential
Educated to SCQF Level 6 or similar or equivalent experience Experience of working within a similar environment as outlined above Competent in the use of relevant IT packages Well-developed interpersonal skills Demonstrable professional and proactive approach Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment Demonstrable provision of excellent customer serviceDesirable
Experience of redesigning and improving processes or procedures Collaboration with multi-location teamsAbout our School/Directorate and Team:
The Global Registry and Academic Support Directorate supports our students and staff colleagues across the full student life-cycle from enrolment to graduation. The Directorate has responsibility as the definitive record-keeper of all student information and programme and course details, and leading services that help students settle and stay at the University with professional help and advice, through a range of wellbeing services.
It supports academic and professional services staff across the University in a number of areas, including: academic, institutional and student related Regulations and Policies and global, national and institutional quality matters. It delivers these services through four Divisions, each managed by a Global Head, and two Head of Campus Registry:
Student Life Online Students Academic Operations Academic Quality Head of Registry – Dubai Campus Head of Registry – Malaysia CampusThe Academic Operations Division consists of five teams: Academic Operations Liaison, Academic Operations Support, Timetabling, Examinations, and Postgraduate Research Student Support. The work of the Senior Administrative Assistant will be primarily related to the Academic Operations Support, but will collaborate across all five teams.
The Academic Operations Support Team is responsible for supporting all aspects of academic operations. These are activities where the primary service users are academics; or else the primary service users are students; but with significant academic input into the process. The team also helps to support the work of other divisions providing a pool of staff who can be assigned where administrative support is needed.
-
Assistant Cook x2
2 weeks ago
Various Locations In Midlothian, United Kingdom Midlothian Council Full timeJob Vacancy You will assist the Kitchen Supervisor in the preparation cooking and serving of all meals associated with the catering provision within the school. To deputise for the Catering Supervisor in their absence, fulfilling all aspects of School catering and duties. Duties will include skilled cooking activities, stock control, stock taking and...
-
Assistant Cook x2
2 months ago
Various Locations In Midlothian, United Kingdom Midlothian Council Full timeJob Vacancy You will assist the Kitchen Supervisor in the preparation cooking and serving of all meals associated with the catering provision within the school. To deputise for the Catering Supervisor in their absence, fulfilling all aspects of School catering and duties. Duties will include skilled cooking activities, stock control, stock taking and...
-
Administrative Assistant
3 weeks ago
Midlothian, United Kingdom NFU Scotland Full time**Admin Assistant** Representing some 9,000 farmers and crofters across the country, NFU Scotland is the nation’s leading agricultural lobbying body and the media’s ‘go to’ organisation for comment on Scottish food and farming. Our mission is to promote and protect the interests of Scottish food, farming, and crofting by influencing government, the...
-
HR Assistant
4 weeks ago
Midlothian, United Kingdom Reed Full timeHR Assistant Edinburgh (North-East City) – option for 1 day per week from home after trainingPermanent Contract Salary Circa £25-30K Full Time 35 hrs a week Care Sector Our client is looking to hire an HR Assistant to support with a varied workload of HR admin and advice for Scotland, working collaboratively in a small HR team and with an external HR...
-
Senior Administrative Assistant
4 weeks ago
Midlothian, United Kingdom Heriot-Watt University Full timePurpose of Role The Senior Administrative Assistant is part of a small team and will work closely with the GRI leadership team as well as independently and within the wider School Professional Services team to support the GRI activities, and specifically, in the immediate term, to provide support to the academic leads to launch the new structure. Summary...
-
Administration Assistant
4 weeks ago
Midlothian, United Kingdom The University of Edinburgh Full timeUE04: £24,533 to £27,181 CMVM / Deanery of Molecular, Genetic and Population Health Sciences / HR & Admin Team Full-time (35 hours per week) Open-ended We are looking for an Administration Assistant to join our Professional Services Team at the Institute of Genetics and Cancer. The post holder will work primarily within the Institute’s HR Administrative...
-
Seasonal Senior Domestic Assistant/Senior Cleaner
2 months ago
Midlothian, United Kingdom The University of Edinburgh Full timeSeasonal Senior Domestic Assistant/Senior CleanerUE02 £22,056 Per Annum, Pro rata, £12.09 per hour plus 5% premium payment to reflect flexible working. (A revised salary range for this grade of £21,978 to £22,134 is planned to take effect from Spring 2024).CSG / Accommodation, Catering and Events. Fixed Term Contract – 30-35 hours per week...
-
Midlothian, United Kingdom The University of Edinburgh Full timeSeasonal Senior Domestic Assistant/Senior CleanerUE02 £22,056 Per Annum, Pro rata, £12.09 per hour plus 5% premium payment to reflect flexible working. (A revised salary range for this grade of £21,978 to £22,134 is planned to take effect from Spring 2024).CSG / Accommodation, Catering and Events. Fixed Term Contract – 30-35 hours per week...
-
Transaction Admin
4 weeks ago
Midlothian, United Kingdom Pertemps Scotland Full timeTransactions AssistantKey DetailsJob Role: Tractions AssistantStart Date: 27/05/2024Hourly rate of pay: £12.81Full time: 36 hours per week, Monday - FridayWe are seeking a diligent and reliable Transactions Assistant to join our team. The ideal candidate will have some knowledge of dealing with Cash Management (Income received).Requirements: Some knowledge...
-
Senior Accounts Assistant Accountancy Firm
1 week ago
Midlothian, United Kingdom Additional Resources Ltd Full timeSenior Accounts Assistant (Accountancy Firm) Location: Edinburgh (Office based) Salary: £30k - £40k + Excellent Benefits The Client: Our client is a reputable accountancy practice, offering services to owner-managed businesses, charities, public sector organisations, and individuals. The Role: As an Accounts Assistant, you will produce annual accounts for...
-
Ward Host
3 weeks ago
Midlothian, United Kingdom EQUANS Full timeEQUANS are recruiting for x2 Ward Host / Catering Assistants to be based at the Royal Infirmary of Edinburgh, EH16 4SA. This is a permanent part-time role working 15 hours per week. On offer is a Competitive salary and benefits package. Shift Pattern: Saturday and Sunday This role includes a DS Basic check therefore ability to pass is...
-
Ward Host
2 weeks ago
Midlothian, United Kingdom EQUANS Full timeEQUANS are recruiting for x2 Ward Host / Catering Assistants to be based at the Royal Infirmary of Edinburgh, EH16 4SA. This is a permanent part-time role working 15 hours per week. On offer is a Competitive salary and benefits package. Shift Pattern: Saturday and Sunday This role includes a DS Basic check therefore ability to pass is...
-
Procurement Assistant
1 week ago
Midlothian, United Kingdom Heriot-Watt University Full timePurpose of RoleProvide enhanced administrative support to the Procurement Services Team.Key Duties & Responsibilities A ‘champion’ for the ERP Purchasing Module, including Responsible for first-line support for ERP queries Delivery of 1-1 or small group training Responsible for the continuous development and updating of all training material /...
-
Business Assistant
2 months ago
Midlothian, United Kingdom JPMorgan Chase & Co. Full time. Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...
-
Business Assistant
3 weeks ago
Midlothian, United Kingdom JPMorgan Chase & Co. Full time. Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...
-
Senior Payroll
2 weeks ago
Midlothian, Scotland, United Kingdom MacTaggart Scott Full timeMacTaggart Scott are looking to recruit a Payroll and HR Administrator to assist with processing payroll and providing administrative support cover across all areas of the HR function as and where required. Please ensure you read the below overview and requirements for this employment opportunity completely. Duties will include: Payroll administration,...
-
Assistant Quantity Surveyor
1 week ago
Midlothian, United Kingdom Hays Specialist Recruitment Limited Full timeYour new companyOur clients is one of the largest construction companies in the UK and can offer unrivalled career opportunities to their junior commercial team from graduate quantity surveyors upwards. A busy project team in Edinburgh is seeking to appoint an Assistant Quantity Surveyor to join their team.Your new roleAs Assistant Quantity Surveyor you...
-
Head Chef
3 weeks ago
Dalkeith, Midlothian, United Kingdom Signature Group Full time €13,000 - €20,000Signature Group Head Chefs Required Signature are recruiting x2 Head Chef for Edinburgh venues: 1x McLarens On The Corner - £42,000 Base Salary, £5,000 Tronc & Bonus Scheme With approx. 150 inside covers wed expect £13k-20k of food to be served each week. This includes regular service and circle of life events. Youll also have the opportunity to...
-
Head Chef
2 weeks ago
Dalkeith, Midlothian, United Kingdom Signature Group Full time €13,000 - €20,000Signature Group Head Chefs Required Signature are recruiting x2 Head Chef for Edinburgh venues: 1x McLarens On The Corner - £42,000 Base Salary, £5,000 Tronc & Bonus Scheme With approx. 150 inside covers wed expect £13k-20k of food to be served each week. This includes regular service and circle of life events. Youll also have the opportunity to...
-
Business Assistant – Executive Administration
2 weeks ago
Midlothian, United Kingdom JPMorgan Chase & Co. Full time. Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...
