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Accounts Payable Assistant

3 months ago

Croydon, United Kingdom CHANEL Full time

MAIN PURPOSE OF JOB

Accounts Payable is responsible for preparing, recording, verifying, and paying vendor invoices for goods and services in a timely basis. Whilst ensuring external and internal controls and policies are adhered to.

RESPONSIBILITIES INCLUDE

Assist with opening new vendors in Basware and SAP, adhering to the procurement/supplier procedures for Chanel, Global Corporate, Croydon Logistics, Eres, Maison Michel, Goossens and Parfum Chanel 

Assist with maintaining the new supplier request spreadsheet

Purchase order new vendors complete a new supplier form, pull across purchasing vendors into accounts side on SAP and obtain new supplier bank details confirmations.

Conduct BVD checks for all new suppliers and chase any outstanding checks for suppliers which are being checked/authorised by legal team. 

Assist with requesting and chasing new suppliers bank details

Opening daily post and scanning any invoices into Basware

Assist on Basware queues to ensure invoices are sent out to the business for approval

Dealing with queries in a prompt, courteous and efficient manner

Assist managing the Accounts Payable Mailbox

Weekly payment runs

Reconcile supplier statements

EXPERIENCE AND SKILLS REQUIRED

Proven experience within an Accounts Payable role

Must be computer literate, with previous SAP/MS Excel experience an advantage

Able to communicate with internal and external departments in a courteous manner via phone, email and personal meetings as necessary.

Self-motivated, organised, enthusiastic with a flexible attitude and approach to work as well as the ability to work on own initiative.

Accurate and numerate with good attention to detail

General 

Although comprehensive the job description is not exhaustive and additional duties may be added according to the needs of the business.