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Office Manager

3 months ago

Harefield, United Kingdom Norgine Full time

Want a 3D Career? Join Norgine.

At Norgine, our colleagues Dare themselves to be different and try new things, Drive to achieve their goals and beyond, and Develop themselves and their community.

We call it the 3D career at Norgine and it offers you a fully-rounded experience with no limits.

Bring everything about yourself that you’re proud of, whether that’s your passion for making a difference, focus on others’ well-being, or intellectual curiosity to unleash in a fast-paced environment and supportive community.

In return, get a sense of belonging, a long-term career with ongoing development and upskilling, and a company that cares about people’s wellness as much as you do.

Because at Norgine, we transform lives with innovative healthcare solutions.

We have an exciting opportunity for an Office Manager to join Norgine on a Fixed Term Contract.

The person holding this position will report to a local HR Manager and be a member of the HR team.

The core responsibility of the Office Manager is to ensure the highly effective operation of all aspects of the office and reception, including Health and Safety, and proactively support the business through all key responsibilities. To be positive and proactive and someone who can turn their hand to all requirements, be flexible with day-to-day duties with excellent communication skills, problem-solving and a can-do attitude is required as is a sense of humour and alignment with our values and mission.

If you want a multi-dimensional 3D career in a leading healthcare organisation, join us.

 

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

•        Building Services, including Facilities Management of the Office – including

Managing renovations, refurbishments and office moves

Providing advice on energy efficiency and systems

Managing the budgets and accounts, taking equipment audits

Contracting of landscaping and other services including snow removal services

Diagnose, maintain and report mechanical equipment

Heating/Cooling, Electrical, Plumbing, Cleaning, Maintenance & Repairs

Statutory Testing – Electrical Power Supplies/Lifts/Boilers/Chillers, (Insurance Inspections)

Fire/Intruder/Flood/ Loss of Power  Alarms – 24/7 Callout/Point of Contact

Working with Key Suppliers to ensure the Office is well maintained – M&E, Cleaning, Fire, Security, Pest, Hygiene, Legionella etc.

Managing repairs, maintenance and monitoring of systems

Liaising with the Landlord/Managing Agent/Security for any office issues, i.e. Road Failures/Flooding/Landscaping/Tree Felling, (safety)

Organise company events

Manage all needs of the office and its people

Maintaining an adequate inventory of parts, furniture and office items

•        Sound knowledge of Health and Safety legislation - including:

Management of Fire Wardens, First Aiders & Equipment;

First Aid & Fire Warden Teams – ensuring we have team members covering the office, and suitable training has been provided.

Fire Fighting Equipment and Defibrillator is inspected on a regular basis, and weekly safety checks of Fire/Lift Alarms and Escapes Routes are implemented

Review and update health and safety policies and procedures and training needs

Ensuring compliance with security and safety regulations 

•        Overseeing and supervising the Reception staff – including:

Reception Area

Ensure the Reception area runs smoothly, ensure cover is always in place for any sickness or annual leave of any Receptionist, including willingness to cover Reception duties in the event we can’t get cover.

(Bank Holidays etc.) - Security, Voice Message, Maintenance

Management of the Key Suppliers -  Postal/Courier/Taxi/Catering and Stationery

•        New Starters

Ensuring desks are allocated etc. are set-up and ready for all New Starters ;

Welcome Packs, Door Passes, Signing-in Sheets, Name Plates, Fire Induction

And H&S Desk Assessments are in place.

Organise the H&S induction of new joiners

•        Finance

Managing Facilities Budget

Raising Annual PO’s for all Facilities suppliers and monthly management of invoices, receipting in E1 and approving in CORA

Process invoices appropriately

Liaising with AP to ensure payments are made within timelines  

Requirements

Leadership skills to manage maintenance contractors and reception team

Excellent verbal and written communication skills – in English

Sound knowledge of health and safety legislation

Negotiation skills for negotiation of new contracts and managing projects

The ability to set targets, deadlines and budgets

Sound problem-solving skills and willingness to be available when required.

Committed to delivering a high level of customer service

Ability to prioritise with complete tasks with a positive attitude

Previous experience working in a facilities and/or office management position

Strong knowledge of UK Health and Safety legislation

Benefits

Benefits vary between locations.

Sound good? Find out more about the career you’ll have with Norgine, then apply here.