Care Unit Administrator

1 month ago


Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

Job summary

To provide professional and comprehensive administrative support to the Consultant Radiologists and the Imaging Management Team. To be responsible for arranging and servicing all departmental meetings and updating departmental databases, on a regular basis.

Main duties of the job

To maintain confidentiality of information pertaining to patients, staff and other health service business in accordance with the Caldicott guidelines, Data Protection Act and all other relevant legislation and local policy. To actively participate in the staff appraisal process. To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

About us

This is an exciting opportunity to be part of a friendly, dynamic department situated within the Imaging Department at Chesterfield Royal Hospital. The Hospital itself is situated in lovely grounds with a focus on supporting its staff.

There is an outdoor gym available for staff and visitors. Have a look at our website and twitter page (@royalhospital) for more details on benefits of working at Chesterfield Royal and how we support our staff. The thriving City of Sheffield is approximately 15 minutes away and we are at the edge of the Peak District National Park with great transport links puts us in a great position.

Job description

Job responsibilities

On behalf of the Imaging Management Team respond to enquiries and correspondence, co-ordinate meetings, telephone calls and messages. Maintain an up-to-date electronic diary for the Imaging Management Team for meetings and appointments, communicating and negotiating changes as necessary and resolving conflicting diary appointments and schedules. Undertake professional administrative practices using a range of software programmes to produce documents (routine and complex) in line with the Trust's House Style Manual, which may be dictated or hand written. Using Unit 4, Trac. Prioritise and organise own workload ensuring deadlines and targets can be met. Liaise closely with Line Manager and Service Lead to ensure the service provided meets with the organisational needs. To set up and maintain the personnel records for current staff and new employees across the Department, ensuring that all relevant correspondence and documents are available when required. Arrange meetings, internal and external to the Department and the Trust, communicating with the appropriate personnel, booking venues and arranging catering as required. Promote and maintain good working relationships within the team and other Departments to ensure the efficient smooth running of the service Administer applications on Trac and create information for Lead Interviewer. Receive internal and external visitors in a friendly and courteous manner, dealing with enquiries in the absence of your Line Manager providing an effective point of contact with the Trust. To provide training and support to new members of the team. Prepare portfolio for meetings together with accompanying documents and distribute to the group in accordance with the deadline. Attend/dial in to Team meetings and produce timely and accurate minutes for approval within the agreed timescale and collation of follow-up action. To update all departmental data bases, on a regular and typing up any necessary documentation, when required. Take information from absence line and note in absence book along with inputting in to Excel document for HR regarding Covid-19 positives and absences around isolation dates. To liaise with the clerical team in order to maintain adequate stationery supplies and complete single tender waivers, charitable fund information for Leadership team accordingly. To carry out general clerical duties within the Department , if required, in agreement with your Line Manager. Person Specification

Experience

Essential

Educated to GCSE Grade A-C (8-4) RSA III keyboard skills or equivalent

Experience

Essential

oExperience of working in a secretarial role oExperience of working as part of a team oAbility to communicate at all levels oAbility to prioritise workload oAbility to work under pressure

Desirable

ECDL oWorking knowledge of Trac Recruitment System oWorking knowledge of Unit 4 - Trust ordering system

  • Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    An exciting opportunity has arisen for a full-time administrator to work within the surgical division. The Care Unit Administrator provides a range of administrative support services to the Care Unit Management Team and other Senior members of staff. The successful post holder will be expected to have advanced skills commensurate with their...


  • Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    An exciting opportunity has arisen for a full-time administrator to work within General Surgery Vascular and Breast in the surgical division. The Care Unit Administrator provides a range of administrative support services to the Care Unit Management Team and other Senior members of staff. The successful post holder will be expected to have advanced skills...

  • Care Unit Co-ordinator

    2 months ago


    Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the General Medicine Care Unit as Care Unit Co-ordinator. You will show good leadership and communication skills, be able to deal with complex and varied information and be flexible and compassionate to the needs of the service receivers and team members. You will receive regular supervision and guidance from...


  • Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    We are currently looking to appoint a full time Band 2 Administration Assistant to work 37.5 hours per week within the Maternity & Gynaecology Care Unit, Integrated Care Division. 37.5 hours per week - Monday - Friday 8.30am - 5pm You will provide administration support to the Care Unit Management Team whilst operating within established procedures to...


  • Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    To provide professional and comprehensive administrative support to the Consultant Radiologists and the Imaging Management Team. To be responsible for arranging and servicing all departmental meetings and updating departmental databases, on a regular basis. To maintain confidentiality of information pertaining to patients, staff and other health service...


  • Chesterfield, United Kingdom Orchard Care Homes Full time

    Extraordinary People, Exceptional Care Are you a Care Home or Business Administrator looking for a new opportunity with an organisation that will help you develop and achieve your professional goals and aspirations? Hourly rate - £12.42 per hour Working hours/pattern - 40 hours per week, Monday - Friday Location - Sheffield Road, Chesterfield,...


  • Chesterfield, United Kingdom Orchard Care Homes Full time

    Extraordinary People, Exceptional Care Are you a Care Home or Business Administrator looking for a new opportunity with an organisation that will help you develop and achieve your professional goals and aspirations? Hourly rate - £12.42 per hour Working hours/pattern - 40 hours per week, Monday - Friday Location - Sheffield Road, Chesterfield,...


  • Chesterfield, United Kingdom Orchard Care Homes Full time

    Extraordinary People, Exceptional Care Are you a Care Home or Business Administrator looking for a new opportunity with an organisation that will help you develop and achieve your professional goals and aspirations? Hourly rate - £11.50 per hour Working hours/pattern - 40 hours per week, Monday - Friday (Maternity cover - 6 to 9 months...


  • Chesterfield, United Kingdom Orchard Care Homes Full time

    Extraordinary People, Exceptional Care Are you a Care Home or Business Administrator looking for a new opportunity with an organisation that will help you develop and achieve your professional goals and aspirations? Hourly rate - £11.50 per hour Working hours/pattern - 40 hours per week, Monday - Friday Location - Chatsworth Road, Chesterfield, S40...


  • Chesterfield, United Kingdom Littlemoor Care Home Limited Full time

    Job Summary: As a Home Administrator you will be responsible for ensuring the administration of the home runs smoothly and effectively; assisting the Care Home Manager in all aspects of the home's administration. As the first point of contact, you will help to ensure a positive first impression is created with all visitors to the care home. You should: -...


  • Chesterfield, United Kingdom Josh's Care Company Full time

    Josh's Care Company has an exciting new opportunity for anyone looking to work in administration and recruitment. We are looking for a Administrative Assistant to support our current recruitment team with excellent communication skills, a friendly demeanour and great telephone manner. This position would suit a young person / college leaver looking for...

  • Care Assistant

    1 month ago


    Chesterfield, United Kingdom Reason care Full time

    **Job Types**: Full-time, Permanent **Salary**: £10.42 per hour **Benefits**: - Discounted or free food - On-site parking Schedule: - Day shift Ability to commute/relocate: - chesterfield, S41 8SJ: reliably commute or plan to relocate before starting work (required) **Experience**: - Care home: 1 year (preferred) Work authorisation: - United...

  • Care Assistant

    1 month ago


    Chesterfield, United Kingdom Aurem Care Full time

    Are you seeking an opportunity to make a positive impact in your local community? Do you possess qualities such as compassion, approachability, and unwavering trustworthiness? Have you had the privilege of gaining valuable experience in the field of caregiving? Join us in a fulfilling and rewarding career where you can truly make a difference in the lives...

  • Care Coordinator

    2 months ago


    Chesterfield, United Kingdom Josh's Care Company Full time

    **Please read the job description carefully**: Looking to advance your career in care and make a meaningful impact in the lives of those with complex needs? Look no further than Josh's Care Company! We're on the hunt for a skilled and experienced Care Co-ordinator to join our team. As a leading provider of 24-hour all-round care for individuals with spinal...

  • Office Administrator

    1 month ago


    Chesterfield, United Kingdom Hill Care Ltd Full time

    We are recruiting an experienced administrator to join our Head Office Admin team. Duties will include: 2. Checking NMC Pin numbers. 3. Management and checking of expense claims for regional staff members. 4. Compiling, updating and reviewing various group reports. 5. Ensure filing is kept up to date and filed accurately. 6. Shred confidential paperwork...

  • Care Assistant

    2 months ago


    Chesterfield, United Kingdom Cliff House Care Home Full time

    _Cliff House Care Home offers residential care to 40 residents and offers the perfect combination of care and independence. At Halcyon Care, we firmly believe in respecting the dignity of our residents, providing freedom of choice in daily routines and activities._ - **We are currently looking for a Care Assistant. (NO SPONSORSHIP). 3 shifts 6am-6pm. **_ -...


  • Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    We are currently looking to appoint an Administrator for Children in Care to work in Child Health within the Family Care Division. Excellent organisational skills and an ability to work under pressure are essential requirements together with great attention to detail for ensuring data is recorded accurately on to the patient administration systems. To be...


  • Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

    We are currently looking to appoint an Administrator for Children in Care to work in Child Health within the Family Care Division for 12 months. Excellent organisational skills and an ability to work under pressure are essential requirements together with great attention to detail for ensuring data is recorded accurately on to the patient administration...

  • Care Assistant

    1 month ago


    Chesterfield, United Kingdom Reason care Full time

    '''Job Summary''' We are seeking compassionate and dedicated Care Assistants to join our team. As a Care Assistant, you will provide essential support and assistance to individuals who require help with daily activities. Your role will involve promoting independence, ensuring the well-being of our clients, and providing...

  • Senior Administrator

    2 months ago


    Chesterfield, United Kingdom Hill Care Group Full time

    **Senior Administrator** Are you reliable and organised? Are you professional and approachable? Do you have excellent organisational skills? If so, we would love to hear from you! We are looking for a permanent, full-time Senior Administrator to join our fantastic, hard-working team at Hill Care Head Office, based in Chesterfield. **SKILLS, KNOWLEDGE...