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Executive Assistant to the CEO

2 months ago

London, United Kingdom Women's Aid Federation England Full time

Salary: £42,750 per annum pro rata

Hours: 37 hours per week
Location:  Full-time home-working role, to be based in London/Essex with ability to commute several times a month to East London for meetings with the CEO, and a willingness to travel several times a quarter to central London/Bristol for Board of Trustee meetings.

Length of contract: Permanent

 

Who are Women’s Aid?  

Women’s Aid is the national charity working to end domestic abuse against women and children. We are a federation of over 170 organisations which provide just under 300 local lifesaving services to women and children across England. For almost 50 years we have campaigned on behalf of our members and survivors to shape policy and practice, and to raise awareness of domestic abuse.

 

Purpose of the Executive Assistant to the CEO role:                        

As Executive Assistant to the CEO, the successful candidate will play an integral role in supporting the CEO with the practicalities of achieving Women’s Aid strategic and operational objectives by providing high level confidential administrative, secretarial and diary management, and by delivering high quality, proactive, organisational governance and planning support to our Board of Trustees and subcommittees.The post holder with have line management responsibility of two executive assistants.

 Key duties and responsibilities of the Executive Assistant to the CEO:

  • Provide a professional, comprehensive and high-quality executive support to the CEO.
  • Play an effective and appropriate role as the primary point of contact for the CEO’s office.
  • Support the CEO to manage appointments with her direct reports (x11) and track workstreams and necessary follow-up.
  • Provide project administration support and management of discreet pieces of work relating to the executive office, in line with organisational policies.
  • To support the CEO and trustees in all aspects of constitutional administration including, but not limited to, arranging and overseeing the Board of Trustees recruitment, induction, appraisal and training; organisation of AGM; Memorandum of Association; Governance Framework; and registration information with Companies House and The Charity Commission, and other associated bodies. 
  • Carry out management, supervision, appraisal and development of direct reports as required.

What we are looking for in our Executive Assistant to the CEO:

  • Experience of providing a confidential service and operating with discretion at all times and in a fast paced and agile environment  
  • Ability to effectively digest and summarise complex information, in order to communicate key priorities.   
  • Excellent time management and organisation skills with the ability to manage multiple tasks simultaneously and to work to deadlines.
  • Extensive experience providing executive assistance, secretarial or administrative support to individuals or a team, with experience of a Senior PA role at Board or Trust level.

Benefits of joining us as our Executive Assistant to the CEO include:

  • Generous Annual Leave: 25 days + 2 Company Holidays + 8 UK Bank Holidays, with an extra 1 day per year after 1 year of service, up to a maximum of 5 additional days.
  • Valuable Pension Benefits: a generous 7% employer contribution.
  • Flexible Working: remote working, a generous TOIL scheme, and family-friendly policies
  • Wellness and Support: including a cycle to work scheme, free optician check-ups, annual flu vaccines, access to a 24-hour employee assistance counselling helpline, a ‘Headspace’ app for mindfulness, and ‘Reflective Practice’ sessions.
  • Making a Genuine Difference: in a rewarding role where your work will directly result in helping Women’s Aid to be able to provide lifesaving services for women and children across England.

How to apply?   

  • Please submit your CV and a Cover Letter. Your Cover Letter should be no more than 2 pages long and should include a summary of your reasons for applying for the position. You should also include details of how your skills, behaviours and experience meet those necessary for the role, as listed in the Job Description and Person Specification.   
  • Please ensure that you also complete the EDI form and send all completed paperwork to the recruitment email addredss. (Please clearly mark your name and the role title in the subject line of your email). 

NB:

  • Women only need apply under schedule 9 (Part 1) of the Equality Act 2010
  • If you have been shortlisted for interview, you will be informed by email. Regrettably, we are normally unable to acknowledge unsuccessful applicants.   
  • All posts, including remote posts, must be based in the UK.
  • Women’s Aid is committed to quality, equality, and valuing diversity. Applications are particularly welcome from Black and minoritised women.   
  • Please read our Single Sex Statement on our website.
  • Please note that applications will be reviewed, and interviews arranged, on a rolling basis, so for the best chance of success, please apply ASAP.