Document Controller

4 weeks ago


Thame, United Kingdom United Living Group Full time
Job Description

Note, this role can be based from our Thame office, covering multiple projects in NE London.

  • Provide high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .
  • Ensure the accuracy, integrity, and security of all project documentation, for example, Electronic and Master Hardcopy of documents.
  • Registering received Information within EDMS where required.
  • Revision and Status control of all project documentation.
  • Effectively manage the flow of Project Information and Maintain Document Distribution lists.
  • Ensure full auditability & Traceability of Design Coordination and sub contractor documentation process for Consultants / Design Team in order to fulfil all Golden thread obligations.
  • Monitor & Manage Workflows process for Review & Status of all project documentation. 
  • Manage and Maintain Project Directory within EDMS.
  • Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
  • Assist with other projects and duties as required.
  • Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.
  • Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations.
  • Provide assistance & Support to Lead Document Controller.
  • Regular Weekly reporting.
  • Regular Project Audits for maintaining Quality and Project Health.

Qualifications

  • Proven experience as a Document Controller.
  • Construction industry background and experience of working on a construction site environment.
  • Experience in monitoring various document control processes and assurance.
  • Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint.
  • Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
  • Excellent Oral and Written Communication Skills with attention to detail and accuracy, and able to work with high volume and large variety of documents
  • Highly organised and Process driven.
  • Familiarity with relevant industry standards and regulations, including ISO 9001. ISO:19650
  • Able to Work independently and in a team environment.
  • Able to Prioritise workload, work under pressure and within specified deadlines.
  • Self-Motivating and Self-Auditing and have High Quality Standards.
  • Must have experience with Sub Contractor & Supplier Approval Processes.


Additional Information

Here’s why this role stands out for you:

What’s in it for you:

  • Competitive salary with great benefits that recognize your expertise
  • The chance to be part of high-impact projects that shape communities and infrastructure
  • A dynamic role with clear career progression in a company that's growing fast

You’ll be working with a supportive team that values collaboration and problem-solving.


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