Document Controller
4 weeks ago
Note, this role can be based from our Thame office, covering multiple projects in NE London.
- Provide high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .
- Ensure the accuracy, integrity, and security of all project documentation, for example, Electronic and Master Hardcopy of documents.
- Registering received Information within EDMS where required.
- Revision and Status control of all project documentation.
- Effectively manage the flow of Project Information and Maintain Document Distribution lists.
- Ensure full auditability & Traceability of Design Coordination and sub contractor documentation process for Consultants / Design Team in order to fulfil all Golden thread obligations.
- Monitor & Manage Workflows process for Review & Status of all project documentation.
- Manage and Maintain Project Directory within EDMS.
- Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
- Assist with other projects and duties as required.
- Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.
- Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations.
- Provide assistance & Support to Lead Document Controller.
- Regular Weekly reporting.
- Regular Project Audits for maintaining Quality and Project Health.
Qualifications
- Proven experience as a Document Controller.
- Construction industry background and experience of working on a construction site environment.
- Experience in monitoring various document control processes and assurance.
- Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint.
- Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
- Excellent Oral and Written Communication Skills with attention to detail and accuracy, and able to work with high volume and large variety of documents
- Highly organised and Process driven.
- Familiarity with relevant industry standards and regulations, including ISO 9001. ISO:19650
- Able to Work independently and in a team environment.
- Able to Prioritise workload, work under pressure and within specified deadlines.
- Self-Motivating and Self-Auditing and have High Quality Standards.
- Must have experience with Sub Contractor & Supplier Approval Processes.
Additional Information
Here’s why this role stands out for you:
What’s in it for you:
- Competitive salary with great benefits that recognize your expertise
- The chance to be part of high-impact projects that shape communities and infrastructure
- A dynamic role with clear career progression in a company that's growing fast
You’ll be working with a supportive team that values collaboration and problem-solving.
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