Current jobs related to Medical Secretary - Ponteland - White Medical Group

Job summary

White Medical Group in Ponteland are looking for anorganised, hardworking and enthusiastic, part-time Medical Secretary to join our adminteam

** NOTE INTERVIEW DATE: MONDAY 10th JUNE ***

The Medical Secretary is primarily responsible forundertaking secretarial duties to the clinical team.

A sound professional working relationship will berequired with the GPs and staff working within the Practice. The role requireshigh levels of organisation and excellent interpersonal skills.

DAYS OF WORK: Monday to Friday hours per week

HOURS OF WORK: hours per day, 9:30am-4:30pm (negotiable)

Main duties of the job

The role includes a requirement for:

Fast and accurate typing/ Word Processing skills

Constructing professional/accurate correspondence from GP notes

Acting as the central point of contact for clinicals staff and patients with referral queries

Liaising with multi-professional team members and external agencies to support referrals and follow up information

Familiarity with EMIS Web clinical software systems/ eReferral systems

Understanding of secondary care clinics and specialities

About us

White Medical Groupis a dispensing practice with a patient list size of over 8000 across our mainsite in Ponteland and branch site in clinical teamconsists of 7 GPs, 3 nurses, 1 HCA, andan extensive administrative, reception and dispensing team workingtoassist the clinicalteam.

We are looking toappoint a new part-time Medical Secretary with excellent communication andorganisational skills, with previous experience as a Medical Secretary, who cancomplement our supportive admin team.

Job description

Job responsibilities

The followingare the core responsibilities of the Medical Secretary.

This is not anexhaustive list, and other duties may be required to be carried out dependanton staffing levels and business needs.

a. Typingletters, reports, and constructing professional/accurate correspondence from GPnotes

b. Liaisingwith external agencies such as hospitals and community services, ensuringreferrals are processed efficiently

c. Managing allenquiries in an effective manner

d. Maintainingan accurate referrals database

e. Actioningall incoming email as appropriate

f. Processing relevantletters as requeste

h. Inputtingdata into the patients healthcare records as necessary

i. Processingreferrals using the electronic referral system (ERS), entering into theappropriate clinic/specialit

k. Clinicallycoding data on EMIS as required

l. Answeringincoming phone calls, transferring calls or dealing with the callers requestappropriately

m. Managing alladministrative queries as necessary

n. Carrying outsystem searches as requested

o. Maintaininga clean, tidy, effective working area at all times

p. Supportingall clinical staff with general secretarial tasks as requested

Person Specification

Qualifications

Essential

-Educated to GCSE or equivalent with minimum of Maths and English at Grade C or above. -Touch typing/other typing/word processing qualification

Desirable

-Medical Secretarial course/diploma -Medical Terminology course

Personal Qualities

Essential

-Polite and confident -Flexible and cooperative with the evolving nature of the role -High levels of integrity and confidentiality -Ability to use initiative and judgement -Enthusiastic and motivated -Ability to work collaboratively as well as autonomously -Sensitive and empathetic in distressing situations -Ability to work under pressure

Other requirements

Essential

-Disclosure Barring Service (DBS) check (upon employment) -Able to fulfil the travel requirement of the role

Experience

Essential

-Experience as a Medical Secretary -Knowledge of eReferral System (ERS) -Experience of working to deadlines

Desirable

-Primary Care General Practice experience

Skills

Essential

-Excellent knowledge of Medical Terminology -Ability to construct professional/accurate correspondence from GP notes -Excellent interpersonal and communication skills -Touch typing skills -Strong IT skills (including Microsoft Office/Word Processing) -Ability to follow policy and procedures -Excellent attention to detail -Ability to prioritise, in a fast-paced environment -Effective time management/organisational skills -Highly organised

Desirable

-EMIS Web skills

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