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CDDS Materials Management Officer

4 months ago

Bishop Auckland, United Kingdom CDD Services (Synchronicity Care Ltd) Full time

Job summary

CDD Services provides a procurement service to County Durham and Darlington NHS Foundation Trust, and Tees, Esk and Wear Valleys NHS Trust.

As part of the CDD Services team, the post holder is responsible for providing an effective and efficient materials management service to wards and departments at all stakeholder trusts. This includes the responsibility for replenishing products on wards and departments and the accurate receipting and onward transmission of all goods received. To promote and maintain a cost effective, responsive service in line with the trust policies and procedures.

The post holder must be fully conversant with the departmental objectives and individual trusts Standing Financial Instructions and Standing Orders.

Main duties of the job

The post holder will be part of the inventory management team within CDD Services and proactively provide materials management support to wards and departments at all stakeholder trusts and also support the receipt and distribution service for all CDD Services stakeholders. This includes receipt, storage and engagement with other Trust employees to ensure goods reach the intended destination as quickly as possible. The post requires exceptional communication skills, with the ability to communicate at all levels within the customer base.

About us

CDD Services / SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services The company is a separate legal body to CDDFT.

CDD Services offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:

A Competitive salary Excellent Performance Related Bonus Scheme Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time) Night Shift Working Allowances (where appropriate) Bank Holiday Working Allowances (where appropriate)

Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only.

Job description

Job responsibilities

Accurate counting of stock products within wards/departments using PDAs.

Downloading information from PDA on to EDC ordering system.

Putting stock away accurately and tidily in correct locations within wards/departments.

Responsible for the maintenance of records associated with the service.

Responsible for assisting with ward reviews to advise on optimum stock quantity levels.

Actioning delivery discrepancies and picking errors.

Preparing, planning schedules to maintain optimum stock levels during bank holiday closures.

Reordering alternative products, quickly where possible, if original cannot be delivered (inabilities). Comparisons between a range of products may be necessary.

Plans and organises workload to ensure deliveries are put away quickly avoiding possible Health & Safety issues within wards and departments.

Data entry, text processing, storage of data on to eProcurement Systems adhering to Department of Health guidelines

To work with procurement colleagues to ensure best quality and best price.

Responsible for the sourcing and ordering of departmental products from multiple sources on varying delivery lead times.

Participate in audits and stock takes as and when requested.

Provide cover for colleagues between trust sites during periods of annual leave, sickness and any other planned or unplanned leave.

Achieve team and individual agreed targets and objectives.

Responsible for the training of new staff and act as a mentor

Frequent exposure to dirty linen, clinical waste bags, samples, unpleasant aromas

Providing cover to ensure goods delivered are receipted on the electronic purchase order system in accordance with individual Trusts procedures and policies allowing payment of invoices. Accurate receipting results in reduction of invoice queries. Any invoice queries received should be dealt with promptly ensuring payment to suppliers and avoiding risk of accounts being placed on hold.

Responsible for returning goods to suppliers in accordance with individual Trusts procedures.

Ensure receipted goods are promptly redistributed by porters / drivers thereby customers receive their goods with minimum delay.

Plans workload to ensure all deliveries are receipted promptly and that urgent / priority deliveries are actioned immediately.

Maintain office records.

Responsible for maintaining a clean, tidy and safe R&D area with all products stored avoiding accidents to persons or goods

Person Specification

Qualifications

Essential

NVQ Level 3 or equivalent experience (E) Relevant GCSE or equivalent qualifications (E

Experience

Essential

Experience in a customer services industry (E)

Desirable

Experience of working in an NHS customer services environment (D) Experience of materials management/stock control (D) Experience of electronic Purchase Order / Purchase to Pay systems (D)

Special Skills & Knowledge

Essential

Data Entry skills (E) Communication, Problem Solving and Motivation Skills (E) Ability to use all office related equipment (electrical and non-electrical) (E)

Desirable

Knowledge of purchasing and supply activities (D) Trust SFIs, Procurement Legislation and Law (D)